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Compliance and Systems Administrator

2 months ago

Wooburn Green, Buckinghamshire, United Kingdom Paradigm Housing Group Full time
Compliance and Systems Administrator

We are seeking a highly organized and proactive Compliance and Systems Administrator to join our team at Paradigm Housing Group. This is a 12-month fixed-term contract opportunity to support the compliance and safety of our housing stock.

Job Purpose:

The primary focus of this role is to provide essential administrative support to the M&E Manager, particularly within the Asbestos and Mechanical workstreams. The successful candidate will ensure that all Asbestos Surveys and Removal Documents are accurately uploaded to our asbestos register and systems.

Key Responsibilities:
  • Compliance Administration: Provide effective administrative support for all compliance-related tasks, ensuring the timely and accurate processing of documentation and certification.
  • Data Management: Accurately update and maintain the Asbestos register and compliance functions within our systems (Civica CX and Tracker spreadsheets).
  • Job Management: Oversee the administration of job allocations, ensuring that actions are correctly logged and closed out in our systems.
  • Financial Administration: Process and batch purchase orders and invoices within agreed timeframes.
  • Communication: Liaise with internal teams, subcontractors, and third-party service providers, ensuring effective communication and value-added service delivery.
  • Cross-Team Support: Collaborate across teams to contribute to the achievement of departmental objectives, including customer services and field operatives.
  • Process Improvement: Identify opportunities for process improvements to streamline efficiencies in administrative tasks.
Requirements:
  • Previous Experience: Experience working in an office environment is preferred.
  • IT Proficiency: Competence in using Microsoft Office Suite, including Outlook, Excel, SharePoint, and Teams is essential.
  • Attention to Detail: Strong ability to ensure accuracy in data entry and compliance documentation.
  • Proactive Approach: A can-do attitude with the ability to work autonomously and take initiative in identifying and implementing process improvements.