Outpatient Clinic Coordinator

1 week ago


Oxford, Oxfordshire, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time
Job Summary

We are seeking a highly organized and customer-focused Outpatient Clinic Coordinator to join our team in the Cardiology Department at Oxford University Hospitals NHS Foundation Trust. As a key member of our team, you will play a vital role in ensuring the smooth operation of our outpatient clinics, providing excellent administrative support to our clinicians and patients.

About the Role

Key Responsibilities:
  1. Coordinate the preparation of patient notes, ensuring all necessary information is available for clinic appointments.
  2. Liaise with medical records and staff to obtain referral letters and diagnostic results.
  3. Ensure accurate and timely booking of clinical procedures, using knowledge of clinical procedures and booking systems to resolve conflicts and minimize patient journeys.
  4. Communicate effectively with patients, carers, and healthcare staff, conveying changes to appointments and providing clear explanations for any movement.
  5. Maintain high levels of customer service, delivering compassionate excellence in all interactions.
  6. Provide accurate and timely entry of clinical and demographic information into clinical database systems.
  7. Sort and action incoming post, using knowledge of National and local waiting-time standards to ensure compliance.
  8. Use EPR functions to locate and list patient appointment arrangements, arranging patient transport/translators as required.
  9. Participate in the covering of the reception area, welcoming patients and ensuring they are checked in and out of clinic in a professional and courteous manner.

About Us

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country, providing a wide range of general and specialist clinical services. We are a leading center for medical education, training, and research, and we are committed to delivering compassionate excellence in all aspects of our work.

Our values, standards, and behaviors define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues, and the wider community. We are proud to be a part of the NHS and are committed to making a positive difference in the lives of our patients and communities.

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