Administrative Professional

3 weeks ago

London, Greater London, United Kingdom Reed Full time
Administrative Professional

We are seeking an experienced Administrative Professional to join our team at a prestigious London University. The successful candidate will be responsible for providing administrative support to the Clinical & Communications Skills Unit.

Main Responsibilities
  • Provision of administrative processes for teaching programmes delivered by the CCSU
  • Act as a key contact for all enquiries relating to CCSU activities
  • Managing the flow of information between the Lead for CCSU, Module Leads, Lecturers and Students
  • Recruitment and liaison with actors for CCSU activities
  • Ensuring the smooth running of relevant programmes on a day-to-day basis, including updating timetables, module documentation and handbooks
  • Maintaining and updating student lists as required throughout the academic year
  • Ensuring all lecture notes, handbooks and learning materials provided by Module Leads are available in a timely manner
  • Booking accommodation for all teaching in line with FMD Room Booking Policy, ensuring all necessary materials and audio-visual equipment are available for sessions
  • Monitoring student attendance in line with FMD Attendance Policy, providing data for Tier 4 reporting as and when required
  • Acting as secretary to meetings as directed by the Clinical Skills Centre Manager, including sending out agenda and associated paperwork, minute taking, distribution and follow-up of action points
  • Ensuring grades and tutor feedback are communicated to students in a timely manner, as detailed in the relevant standard operating procedure
  • Facilitating evaluation and quality activities, providing support and information as required for the programmes
  • Providing support to the Academic Leads with regards to current and future programme developments
  • To contribute to the collation of teaching data as required by the University
Requirements
  • Experience of working as an administrator in a Higher Education Office environment
  • Excellent interpersonal skills and able to establish good working relationships with both internal and external stakeholders
  • Excellent organisational skills with ability to prioritise diverse tasks without supervision in order to meet deadlines
  • Ability to work effectively on own and also as part of a team
  • Ability to produce high-quality work with strong attention to detail while under pressure and to tight deadlines
  • Educated to A Level (Grade C or above) or equivalent

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