Business Administration Assistant
19 hours ago
About the Role
We are seeking a highly motivated and organized individual to join our team as an Administrative Support Officer. In this role, you will provide administrative support to the Executive Assistant Team, enabling you to develop your skills, knowledge, and experience in all aspects of business administration.
Key Responsibilities
- Provide administrative support to the team, including duties such as photocopying, filing, printing, and recording of specific data.
- Support Executive Assistants in covering phones, arranging meetings and appointments.
- Provide support to Board members with IT queries, logging requested jobs with the IT Helpdesk, and following up on actions.
- Answer any queries that may arise and/or direct to the appropriate person.
- Administer and distribute incoming and outgoing mail.
- Ensure the department is kept tidy and to health and safety standards, photocopying room to be regularly checked, and any cardboard, boxes, etc. to be logged for removal.
- Assist with the maintenance of efficient systems for storage and retrieval of information, correspondence, and records held both electronically and in paper format and ensure associated documentation is kept up to date.
- Participate in daily cover arrangement and holiday/sickness cover arrangements within Trust HQ.
- To ensure visitors to Trust HQ are welcomed courteously, professionally, and navigated to the relevant meetings.
- To be responsible for the reserving venues for meetings and in particular the Boardroom and office booking system to ensure all necessary facilities are provided for meetings.
- Arrange travel and accommodation for Directors/team members as appropriate.
- To participate in EA team meetings and work with colleagues to standardize practices.
- To help and improve the ongoing quality effort by always prioritizing quality in all work areas.
- Liaison with staff across the Trust and represent the department in a professional and positive manner.
- Complete all necessary training and assignments as required for the role.
- Personal duty of care in relation to equipment and resources, maintain stock control by careful use of office equipment. Ensuring that stock and stationery supplies are maintained as required within Trust HQ.
- To be familiar with and adhere to the Health and Safety Policy and other Trust policies and procedures.
Person Specification
Education
- GCSE education a-A/9-4 functional skills level 2 in maths and English.
- Committed to completing Business Administration Apprenticeship.
Experience
- Experience of using Microsoft Office.
Desirable
- Clerical/office experience.
- Previous NHS experience.
About Us
Here at Bolton NHS Foundation Trust, our patients are at the heart of everything we do. We ensure our patients receive the highest quality of care and are guided by our trust values. We are proud that our Trust is a centre of excellence for maternity, neonatal, and care for children, and that it has been rated as Good by the Quality Care Commission (CQC). This is in recognition of the patient experience and quality of care that our staff provide to patients. It is also supported by our Nursing, Midwifery, and Allied Health Professional Framework for Professional Practice.
The aim of the Trust is to improve the health of and provide the best possible care to the population in which we serve and ensure that our staff have joy and pride in their work. We strive to recruit a workforce that reflects the communities in which we serve. We value our staff and can offer excellent opportunities for further training and development. We are keen to reflect our local population and therefore applications from all sectors of the community are welcomed.
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