Senior Office Support Specialist
3 weeks ago
Senior Office Support Specialist
Job Summary
We are seeking a highly skilled Senior Office Support Specialist to provide comprehensive administrative support to the Head of Testing Development for Technical and Scientific Development within the Blood Supply Directorate.
This role offers a unique opportunity to gain valuable knowledge and experience, as well as develop a range of transferable skills. As part of our team, you will be required to complete the Level 3 Business Administration programme.
Main duties of the job
You will be responsible for undertaking administration and clerical duties in support of the Technical and Scientific Development Team. These duties will involve:
- Providing direct office management and administrative support to the Manager
- Acting as a central source of communication between the Manager and Senior Managers in the Directorate
- Managing the Manager's diary, planning and organising all appointments to ensure efficient use of their time
- Setting up, arranging and attending monthly meetings
- Documenting and formally minuting meetings
- Liaising with external suppliers to provide training courses for senior staff, arranging venues and facilities and acting as a point of contact for trainers and trainees
- Undertaking occasional travel to any NHSBT sites to meet the requirements of the post
About You
Experience and Knowledge
- Experience of handling conflicting deadlines and priorities
- Understanding of the need for confidentiality
- Experience of working with information technology using Microsoft Office packages (Word, Excel and PowerPoint), or equivalent systems
Qualifications and Training
- Commitment to studying towards and completing the Level 3 Business Administration apprenticeship programme
- Maths and English GCSEs or equivalent
- Demonstrates commitment to own continuous learning and development
About Us
NHS Blood and Transplant is a unique organisation that saves lives 365 days a year. We take care of each other and focus on building our expertise to provide quality support and offer fulfilling careers. We are passionate about creating an inclusive workplace and aim to reflect the diverse communities we work with.
We offer brilliant benefits, including 27 days of holiday (plus bank holidays), a comprehensive induction and training programme, and a competitive pension scheme.
Funding is only available for those who meet the government apprenticeship eligibility criteria. Please check if you are eligible.
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