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Accounts Payable Assistant

2 months ago

London, Greater London, United Kingdom Finch Henry Job Corps Center Full time

We are currently recruiting for an experienced Accounts Payable Assistant to join our team at Finch Henry Job Corps Center in London

We are a leading international law firm focused on successful individuals and private capital, working closely with founders, investors, and family offices. We also advise governments, charities, global brands, and start-ups of all shapes and sizes. Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, looking after their family, involved in a complex dispute, or protecting their finances for the future. We are agile, focusing on strategy rather than rigid ideas and traditional hierarchy. It is a truly flexible working culture that puts people first.

We are looking for a proactive and enthusiastic Accounts Payable Assistant with a process improvement mindset, to join our busy accounts team. This role will be key in assisting with the implementation of OCR invoicing, working closely with the Assistant Financial Controller, and contributing to an improved efficiency of the function. In addition, this role will assist with maintaining and improving the overall financial health of the Firm. You will work closely with our Senior Accounts Payable Assistant to focus on making improvements to current processes, while maintaining a robust Accounts Payable function.

Key Responsibilities

  • Review and verify invoices
  • Input invoices in multi-currency
  • Prepare and upload payment runs – BACs, CHAPS, and Faster Payment
  • Review and update monthly creditor account reconciliations, ensuring payments are made according to reconciliations
  • Allocate payments in a timely manner to facilitate bank reconciliations
  • Assist with the implementation of OCR invoicing, liaising with counterparts globally, and documenting new processes
  • Forecast AP cash payments for inclusion in the cash flow forecasting
  • Apply the correct VAT treatment to transactions processed through the Purchase Ledger
  • Liaise with counterparts in the Firm's global offices
  • Maintain and create accurate vendor records (payment terms, bank account details, etc.)
  • Process credit card transactions
  • Import supplier invoices via template into Elite 3E
  • Process multi-currency payments for foreign expert fees
  • Assist with bi-annual payment terms reporting
  • Assist with maintaining the AP Outlook Mailbox – internal and external

This list of duties and responsibilities is not exhaustive. It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.

Requirements

  • Educated to a minimum 5 GCSE grade 'C' or equivalent
  • Solid experience (3-5 years plus) of accounts payable and maintaining general ledgers
  • Experience of working with Elite 3E preferable
  • Experience assisting with OCR implementation highly desirable
  • Good communicator with high levels of interpersonal skills
  • Organised and accurate – attention to detail
  • Capable of keeping up with day-to-day tasks while improving overarching processes
  • Can deal with a high volume of work and work well under pressure
  • Uses initiative and can be self-sufficient
  • A positive, committed, and 'can-do' attitude
  • A good team player with the ability to be flexible and willing to help others when necessary

The Essentials

  • 12-month fixed-term contract
  • Monday to Friday, 9:30 am to 5:30 pm; however, flexibility is necessary during busy periods
  • Flexible benefit package including pension, private medical insurance, denplan, season ticket loan, subsidised gym memberships, lifestyle discount scheme, the ability to buy and sell holidays, flu jabs, doctors consultation service, cycle to work scheme, on-site café, and more