Executive Support Officer to Deputy Head of Department

4 weeks ago


Oxford, Oxfordshire, United Kingdom University of Oxford Full time

We are seeking a highly skilled and experienced Personal Assistant to support the Deputy Head of Department.

This is a permanent part-time post, requiring the successful candidate to be in the office most of the week. The ideal candidate will have a good level of education, preferably to degree level, and significant experience as a Personal Assistant. They must also have experience of working with senior members of staff and working without reference to a senior line manager.

The successful candidate will provide comprehensive, high-quality office administration and executive support to the Deputy Head of Department. They will also work closely with the Executive Assistant to the Head of Department on academic recruitment, academic probation, and career development reviews.

This is a responsible and demanding position, requiring the ability to manage deadlines, work under pressure, and maintain confidentiality. The ideal candidate will have excellent IT skills, communication skills, and interpersonal skills. They should also be self-motivated, resilient, and have a proactive approach to their work.

Key Responsibilities:

  • Provide administrative support to the Deputy Head of Department
  • Work closely with the Executive Assistant to the Head of Department on academic recruitment, academic probation, and career development reviews
  • Manage deadlines and work under pressure to maintain a high level of service
  • Maintain confidentiality and handle sensitive information with discretion
  • Develop and maintain effective working relationships with colleagues within the department and across the university


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