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Democratic Services Officer

2 months ago

Eastern England, United Kingdom Venn Group Full time
Democratic Services Officer Opportunity

Venn Group is seeking a dedicated Democratic Services Officer to join a local authority in the Midlands on a full-time, temporary basis.

This role offers the opportunity to play a crucial part in supporting the democratic processes within the council, with responsibilities including managing committee meetings and ensuring effective governance.

Key Responsibilities:
  • Committee Support: Provide comprehensive support for a weekly committee, including preparing agendas, arranging meetings, and ensuring the timely distribution of papers and minutes.
  • Minute Taking: Accurately record and prepare minutes for committee meetings, ensuring that all decisions and discussions are documented clearly and distributed promptly.
  • Governance Compliance: Ensure that all committee activities comply with relevant legislation and council procedures, providing advice on procedural matters as required.
  • Liaison: Act as the point of contact between the committee and other stakeholders, including members, officers, and the public, addressing queries and facilitating effective communication.
  • Administrative Duties: Manage and maintain records related to committee activities, including attendance, documentation, and correspondence.
  • Meeting Coordination: Organize and coordinate logistics for committee meetings, including room bookings, technical arrangements, and attendee confirmations.
  • Support to Councillors: Provide administrative support to councillors and assist with the preparation of reports and briefings as needed.
About You:

To be successful in this role, you will possess:

  • Experience: Previous experience in a Democratic Services role or similar, with a solid understanding of council procedures and committee processes.
  • Minute Taking Skills: Proven ability to take accurate and comprehensive minutes during meetings.
  • Organizational Skills: Strong organizational and time-management skills, with the ability to handle multiple tasks and meet deadlines.
  • Communication Skills: Excellent verbal and written communication skills, with the ability to liaise effectively with a range of stakeholders.
  • Attention to Detail: High attention to detail in preparing documents and managing records.
  • Office Presence: Ability to attend the office at least once per week, with flexibility for remote work on other days.

Venn Group is an equal opportunities employment business and employment agency. We welcome applications from all candidates and consider all applications on their individual merits.