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Procurement and Contracting Specialist

2 months ago

Aberdeen, Aberdeen City, United Kingdom Morson Talent Full time
Job Description

Job Summary:

Morson Talent is seeking a highly skilled Strategic Contracts Manager to join our team in Aberdeen. As a key member of our organization, you will be responsible for driving strategic contracting across the organization, developing and implementing a category management approach, and managing the contract lifecycle from strategy to performance.

Key Responsibilities:

  • Category Management: Lead the development and implementation of a category management approach to strategic contracting, including the creation of an annual contracting plan and facilitation of regular Category Reviews.
  • Contract Performance Management: Drive postaward Contract Performance Management (CPM) and ensure effective management of contractor performance delivery.
  • Contracting Strategies: Develop and implement contracting strategies, establishing processes for effective contract lifecycle management, from strategy development to contract performance.
  • Stakeholder Management: Work collaboratively with key strategic contractors to ensure clear understanding of business delivery needs and continual monitoring of performance targets (KPIs) towards successful attainment.
  • Process Improvement: Drive process and performance improvement by implementing and monitoring Key Performance Indicators (KPIs) aligned with key business objectives (cost, quality, schedule, etc.).
  • Contract Negotiation: Secure approvals from internal and external stakeholders, and shareholders for contract awards, ensuring alignment and compliance with the governance process.
  • Contract Management: Negotiate and finalise contracts using standard RRUK contract templates in conjunction with the Legal department, ensuring the quality of negotiated agreements.
  • Change Management: Enable the organization to manage change effectively, through Variation Orders (VORs) and amendments, throughout the lifecycle of major contracts.
  • Maintenance Contracts: Manage all aspects of maintenance contracts, including call-out maintenance contracts for both preventative and corrective maintenance, contracts for material warehouse replacements, and coordination with the Logistics department for efficient management of warehouse operations.
  • EPC Contracts: Oversee the execution of large Engineering, Procurement, and Construction (EPC) contracts.
  • MRP Implementation: Lead the selection and implementation of the most appropriate MRP system, considering factors such as determinism, reorder point, and other relevant methodologies based on organizational needs and industry best practices.
  • Inventory Management: Define minimum and maximum reorder points, as well as budgetary stock levels, in collaboration with Material Logistics and Maintenance departments to optimize inventory management and ensure adequate stock levels while minimizing holding costs.
  • Critical Materials: Develop criteria for identifying critical materials and configure the MRP system accordingly to prioritize their procurement and ensure uninterrupted production or maintenance activities.
  • Release Strategies: Define release strategies according to established procedures, including approval workflows and authorization levels, to streamline procurement processes and maintain compliance with organizational policies and regulations.
  • MRP Contracts: Establish MRP Contracts reorder management protocols to govern supplier relationships, negotiate contract terms, and monitor supplier performance to ensure timely delivery of materials at optimal costs.
  • MRP Planning: Develop a comprehensive MRP planning schedule outlining key milestones, deliverables, and timelines for system implementation, testing, and deployment, in collaboration with relevant stakeholders.
  • MRP Roles and Responsibilities: Define roles and responsibilities for MRP management within the organization, including departmental assignments and reporting structures, to ensure clear accountability and effective coordination throughout the implementation process and ongoing system maintenance.
  • System Integration: Coordinate integration between SAP PM (Plant Maintenance) and SAP for maintenance Work Orders management, ensuring seamless communication and data exchange between systems to support maintenance activities and optimize resource allocation.
  • Stakeholder Engagement: Build and maintain key relationships with internal and external stakeholders.
  • Strategy Development: Contribute to strategy development papers, invitations to tender, evaluation plans, recommendations to award, and negotiating plans to ensure alignment with company goals.
  • Performance Management: Conduct regular performance discussions with direct reports, fostering crossfunctional cooperation and mentoring emerging leaders within the department.

Requirements:

  • Experience: Minimum 10 years' experience in managing maintenance contracts within the Oil & Gas Industry, and minimum 5 years' experience in managing large EPC contracts.
  • MRP Experience: Experience in MRP implementations and management, using different MRP systems as deterministic / reorder point, etc.
  • Industry Knowledge: Vast experience in the contracts domain within the Oil & Gas industry, and proficient in Oil & Gas Supply Chain Management within the UKCS's regulatory frameworks, with a deep understanding of market dynamics and contracting practices.
  • Commercial Acumen: Demonstrates strong commercial and contractual acumen.
  • Education: Bachelors or Masters Degree in Business, Business Administration, Supply Chain Management, Engineering, or related fields. Master's degree is preferred.
  • Certifications: Certified in CIPS, CSCP, PMP, CPSM etc. are preferred.
  • Travel: The role may require travelling offshore for certain business requirements.