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Assistant Category Officer

2 months ago

Belfast, United Kingdom Brook Street NMR Full time
Job Summary

We are seeking a highly skilled and experienced Assistant Category Officer to join our Procurement team at Brook Street NMR. As a key member of our team, you will be responsible for delivering compliant procurement competitions and associated activities.

Key Responsibilities
  • Procurement Support
    • Provide expert advice and guidance to clients on procurement life cycle from initiation to contract management.
    • Support and assist in all aspects of the delivery of procurements and contracts.
    • Contribute to and review administrative systems and procedures to ensure records are accurate and comprehensive.
    • Collate and analyze procurement category Management Information to assist and support the work of Category Officers.
    • Ensure the utilization and maintenance of computerized tendering portal (eTendersNI) in accordance with agreed procedures.
  • Service Delivery
    • Plan, organize, and prioritize work to ensure timely completion of tasks and deadlines met.
    • Allocate work, check quality and quantity of work, and monitor performance.
    • Train or ensure the effective training of staff in procedures, processes, and information systems required for effective administration of assigned procurement category functions.
  • General
    • Carry out necessary training for all users of the service to ensure effectiveness.
    • Prepare correspondence, agenda items, and take and compile minutes from meetings.
    • Provide statistical data to permit the completion of statistical returns to Government Departments.
    • Perform duties of any other officer when they are absent or as directed by the Category Officer.
    • Deal with telephone and email queries and engage in follow-up action where appropriate.
    Requirements
    • Hold an NVQ Level 3, BTEC National, or two A levels or equivalent.
    • Have a minimum of one year's experience in an office-based administrative role.
    • Be able to organize a busy workload to deliver effective results on time.
    • Supervise administrative staff in the section, including the management and allocation of duties.
    • Be flexible to meet changing demands as required and to prioritize and delegate as required.
    • Be able to communicate and work effectively with others as part of a team.
    • Be able to use own initiative to solve problems and respond to others.
    • Be able to take a responsible and customer-focused approach to work.
    • Be able to lead and direct a team or provide specialist advice and guidance where required.