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Contracts and Compliance Administrator
2 months ago
About the Role
We are seeking a highly organized and detail-oriented Contracts and Compliance Administrator to join our team at Abbott Diabetes Care. This role will provide administrative support to the Contracts, Quality, and Compliance UK and Ireland team.
Key Responsibilities
- Monitor and maintain Quality and Compliance paperwork and processes on a quarterly basis.
- Administer Abbott Diabetes Care Employees UK & Ireland Training Matrix and Records.
- Maintain Abbott Diabetes Care UK & Ireland Approved Supplier List.
- Assist with the loading of Consultants / Suppliers on to the eSMF system.
- Assist with approval of all marketing and training materials.
Contract Administration
- Respond to pricing requests/enquiries from internal and external customers.
- Prepare and submit quotations.
- Complete customer requested forms (e.g. new supplier forms) and submissions.
- Prepare and submit monthly purchase reports as required.
- Assist with generating contracts / rebate agreements.
- Assist with admin tasks associated with responding to Tenders and Bid requests.
Compliance
- Upload appropriate paperwork into the compliance systems ACAS and Contracts Hub.
- Assist with processing business requests (i.e. Professional Services Arrangements, Training and Education Support and Abbott Organized meetings) where required.
- Provide cover for the Professional Education & Events Administrator as determined by the Contracts & Compliance Manager but at a minimum to include checking, directing and actioning where appropriate the generic Outlook UK Enquiries inbox.
Requirements
- GCSE or A-Level (Maths and English).
- Experience of working with Microsoft Office Products (Word, Excel, PowerPoint, and Outlook).
- Previous experience of contract administration duties - preferable but not essential.
- Previous experience of working with Veeva and Contracts Systems would be a benefit, but not essential as full training and guidance will be provided.
- Experience of working in a highly professional environment.
- Strong attention to detail (with a view to producing high-quality work which will be reviewed by customers).
- Good numeracy skills (ability to navigate data provided in Excel).
- Good interpersonal skills both written and verbal.
What We Offer
As a global healthcare company, we offer a fantastic range of benefits including competitive salaries, a superb defined contribution pension scheme, private healthcare, life assurance, and a flexible benefits scheme.
