Support Services Coordinator
3 days ago
About this Exciting Opportunity:
We are seeking a talented and organized Support Services Coordinator to join our team as a Business Support Officer – Fixed Term Contract. In this critical role, you will provide exceptional support to Senior Management and their teams within the software department, contributing to the overall success of the organization.
Key Responsibilities:
- Offering expert-level support to Senior Management and their teams, including complex administrative tasks.
- Coordinating diaries, travel arrangements, and expenses for senior staff members.
- Organizing meetings, events, and training sessions, and participating in facilitation activities.
- Preparing comprehensive meeting packs and managing action items.
- Welcoming new employees, providing them with necessary equipment, and delivering new starter packs.
- Monitoring job applications and responding to resourcing candidates in a timely manner.
- Liaising with stakeholders to ensure seamless transitions during office relocations.
- Designing captivating slide packs and arranging guest speakers for regular meetings.
- Maintaining accurate organizational charts.
- Managing floor plate coordination, door access, and desk space adjustments.
- Collaborating with other Business Support Officers to promote consistency and effective communication.
- Participating in UK Support Function initiatives and professional development programs.
Requirements:
- Ability to build and maintain strong relationships with internal and external stakeholders.
- Proactive and forward-thinking approach, focusing on process improvements and efficiency enhancements.
- Strong interest in the company and its operations, with a desire to understand how the role contributes to the organization's success.
- Positive attitude, professionalism, and ability to multitask, be proactive, and thrive in a fast-paced environment.
- Collaborative mindset, flexibility, initiative, and enthusiasm to undertake diverse duties and contribute to the team's success.
- Commitment to learning and extending the role beyond the job description.
- Effective communication and engagement skills, proficient in Microsoft Office.
Compensation Package:
- Pension: Up to 14% maximum total contribution (employer and employee).
- Overtime: Opportunity for paid overtime.
- Flexible work arrangements: Up to 15 additional days.
- Enhanced parental leave: Up to 26 weeks for maternity, adoption, and shared parental leave.
- Annual bonus: Up to £2,500 based on company performance.
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