Business Operations Coordinator
2 weeks ago
We are seeking an experienced administrator to join our team at HFL Building Solutions Group. The successful candidate will be responsible for generating callout tasks to HFL engineers or subcontractors, raising purchase orders for subcontractors and parts, and liaising with contract managers for sites they manage.
Key Responsibilities:
- Generate callout tasks to HFL engineers or subcontractors
- Raise purchase orders for subcontractors and parts
- Liaise with contract managers for sites they manage
- Accurate data input into our Maximo system
- Notify and keep clients and contract managers up to date
- Chase ETA's, updates and reports following callouts attended
- Generate follow up work orders where callouts require quoted further works
- Maintain the callouts inbox
- Maintain incoming phone calls, transfer to relevant person / team as required
- Liaise with planning team for HFL callouts - engineers available
- Data management - filing emails correctly
- Update client systems
Requirements:
- Previous administration experience
- Strong organisational skills and ability to handle multiple tasks in a fast-paced environment
- Ability to make decisions in a timely fashion, coupled with the ability to investigate and weigh alternatives while understanding root cause analysis/risk mitigation strategies
- Supply chain/Facilities/Hard services understanding and awareness
- Proficient in Microsoft packages
- Flexible, fast thinking and conscientious
- Excellent attention to detail
Working Hours and Benefits:
- 40 Hours, Monday to Friday
- Based in HFL Head Office, Denton
- 23 Holidays plus 8 days bank holidays
- Free on-site parking
- Regular company socials
- Generous company pension scheme
We are an equal opportunities employer and strive to create a diverse and accessible workplace for all. We believe in a culture and inclusive team member experience that values people from all backgrounds, race and religions. We respect, value and embrace diversity and ensure everyone is recognised and respected, we celebrate our differences.
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