Accounts Payable Assistant
3 weeks ago
We are seeking an experienced Accounts Payable Assistant to join our team at Ambition Europe Limited in London. The ideal candidate will have prior experience in legal finance, particularly in Accounts Payable, managing high volumes, coding, posting, obtaining approvals, and supplier management.
Key Responsibilities:
- Collaborate closely with Directors and account stakeholders to ensure prompt invoice processing.
- Accurately and promptly input and post all office account transactions in line with internal Service Level Agreements and the current SRA Accounts Rules 2019.
- Adhere to all financial controls, policies, and procedures at all times.
- Work as part of a team dedicated to providing exceptional service to the firm and its clients.
- Prepare and process electronic payments and receipts in compliance with statutory requirements, internal controls, and service level agreements.
- Follow up on unallocated funds and ensure correct treatment of office account monies.
- Support and resolve outstanding bank reconciliation items.
- Reconcile, process, and pay professional disbursements through an electronic platform in compliance with statutory requirements, internal controls, and service level agreements.
- Assist with processing all office account payments, expenses, credit notes, direct debits, and ad-hoc supplier payments as needed.
- Proactively reconcile supplier invoices and follow up with suppliers to ensure prompt posting of charges.
- Assist with internal and external audits, including SAR AR audits, monitor compliance with SRA Accounts Rules, and ensure any breaches are promptly reported and remedied.
Requirements:
- Ideal candidates will have prior experience in legal finance at a global law firm, particularly in Accounts Payable, managing high volumes, coding, posting, obtaining approvals, and supplier management.
- Familiarity with statutory regulations such as the SRA Accounts Rules, VAT, and Anti-Money Laundering regulations is highly desirable.
- Experience with Aderant Expert/Elite is advantageous.
- Meticulous attention to detail.
- Strong verbal and written communication skills, capable of engaging with individuals at all levels within the firm, as well as clients and suppliers.
- Consistently professional demeanor.
- Ability to perform well under pressure and meet tight deadlines.
- Proactive and diligent work ethic.
- Friendly, capable, and willing to collaborate within a team.
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