Administrative Support Specialist

3 days ago

Helensburgh, Argyll and Bute, United Kingdom Lockheed Martin Full time
About the Role

We are seeking a highly skilled and organized Administrative Support Specialist to join our team at Lockheed Martin. As the first point of contact for visitors, you will play a key role in ensuring the smooth operation of our office by managing a variety of administrative tasks.

Key Responsibilities:

  • Front of Office Support: Serve as the primary point of contact for visitors, conduct safety/security briefings, and issue passes.
  • Coordination and Scheduling: Coordinate interviews at our East King Street office, as well as meetings for the Managing Director both at East King Street and the Naval Base.
  • Medical Clinic Management: Organize and manage onsite medical clinics, maintain and update the ESH medical database.
  • Security and Utilities: Act as the main point of contact for security systems and utilities at East King Street.
  • Inventory Management: Manage stock of security forms, passes, and office consumables (IT equipment, stationery, refreshments).
  • Cleaning and Maintenance: Oversee cleaning contractors and handle on-site tasks as required.
  • Fire Safety: Act as the onsite Fire Warden.
  • Mail and Package Management: Manage incoming and outgoing goods and mail.
  • License Management: Ensure office licenses are up to date.

Requirements:

  • Administrative Experience: Prior experience in Administration, Reception, or a similar role.
  • Interpersonal Skills: Strong interpersonal skills with the ability to interact confidently with employees, visitors, and VIPs.
  • Communication Skills: Ability to create a welcoming and professional environment.
  • Problem-Solving: Self-motivated and capable of working independently, with a proactive attitude towards problem-solving.
  • Technical Skills: Proficiency in Microsoft Office Suite and database management.
  • Organizational Skills: Exceptional organizational skills with a keen eye for detail.
  • Communication and Multitasking: Strong communication abilities and adept at multitasking in a fast-paced environment.

What We Offer:

  • Competitive Salary: We offer competitive salaries alongside a flexible holiday entitlement.
  • Wealth of Benefits: We have a wealth of benefits available to you, including private medical insurance, competitive pension, dental, critical illness, life assurance, travel insurance, employee discounts, and more.
  • Flexible Working: We offer flexible working arrangements, including the option to work a 9-day fortnight, depending on business requirements.
  • Professional Development: We offer internal training and development, as well as education assistance programs.

  • Marine Engineer

    6 days ago

    Helensburgh, Argyll and Bute, United Kingdom Red - Specialist Recruitment Full time

    Job Title: Marine Engineer - Small Craft SpecialistJob Summary:We are seeking an experienced Marine Engineer to join our team at Red - Specialist Recruitment. As a Marine Engineer - Small Craft Specialist, you will be responsible for providing high-level maintenance and repair services to a fleet of small commercial craft.Key Responsibilities:Support a fleet...

  • Marine Engineer

    6 days ago

    Helensburgh, Argyll and Bute, United Kingdom Red - Specialist Recruitment Full time

    Job Title: Marine Engineer - Small Craft SpecialistJob Summary:We are seeking an experienced Marine Engineer to join our team at Red - Specialist Recruitment. As a Marine Engineer - Small Craft Specialist, you will be responsible for providing high-level maintenance and repair services to a fleet of small commercial craft.Key Responsibilities:Support a fleet...

  • Marine Engineer

    1 day ago

    Helensburgh, Argyll and Bute, United Kingdom Red - Specialist Recruitment Full time

    Job Title: Marine Engineer - Small Craft SpecialistJob Summary:Red - Specialist Recruitment is seeking an experienced Marine Engineer to join our team as a Small Craft Specialist. As a key member of our maritime industry client's team, you will be responsible for providing high-level availability of their fleet of small commercial craft through scheduled...

  • Marine Engineer

    1 day ago

    Helensburgh, Argyll and Bute, United Kingdom Red - Specialist Recruitment Full time

    Job Title: Marine Engineer - Small Craft SpecialistJob Summary:Red - Specialist Recruitment is seeking an experienced Marine Engineer to join our team as a Small Craft Specialist. As a key member of our maritime industry client's team, you will be responsible for providing high-level availability of their fleet of small commercial craft through scheduled...

  • Marine Engineer

    5 days ago

    Helensburgh, Argyll and Bute, United Kingdom Red - Specialist Recruitment Full time

    Job OverviewRed - Specialist Recruitment is seeking an experienced Marine Engineer to join our client's team in the maritime industry. This is a full-time, permanent role that requires a high level of availability to support a fleet of small commercial craft.Key Responsibilities:Provide scheduled maintenance and defect repair services to ensure the optimal...

  • Marine Engineer

    5 days ago

    Helensburgh, Argyll and Bute, United Kingdom Red - Specialist Recruitment Full time

    Job OverviewRed - Specialist Recruitment is seeking an experienced Marine Engineer to join our client's team in the maritime industry. This is a full-time, permanent role that requires a high level of availability to support a fleet of small commercial craft.Key Responsibilities:Provide scheduled maintenance and defect repair services to ensure the optimal...

  • Committee Secretary

    1 day ago

    Helensburgh, Argyll and Bute, United Kingdom Babcock Full time

    About the RoleWe are seeking a highly organized and detail-oriented Committee Secretary to join our team at Babcock. As a Committee Secretary, you will play a crucial role in supporting the committee's activities and ensuring the smooth operation of our organization.Key ResponsibilitiesProvide administrative support to the committee, including preparing...

  • Committee Secretary

    1 day ago

    Helensburgh, Argyll and Bute, United Kingdom Babcock Full time

    About the RoleWe are seeking a highly organized and detail-oriented Committee Secretary to join our team at Babcock. As a Committee Secretary, you will play a crucial role in supporting the committee's activities and ensuring the smooth operation of our organization.Key ResponsibilitiesProvide administrative support to the committee, including preparing...

  • Commercial Officer

    13 hours ago

    Helensburgh, Argyll and Bute, United Kingdom Searchability NS&D Full time

    Job Opportunity: Commercial Officer - Contracts SpecialistAbout the RoleThe Commercial Officer - Contracts Specialist will play a crucial role in the success of our aerospace and defense business, based in Helensburgh. This is a hybrid role that requires a unique blend of commercial and administrative skills.Hybrid role, based in HelensburghUp to...

  • Commercial Officer

    11 hours ago

    Helensburgh, Argyll and Bute, United Kingdom Searchability NS&D Full time

    Job Opportunity: Commercial Officer - Contracts SpecialistAbout the RoleThe Commercial Officer - Contracts Specialist will play a crucial role in the success of our aerospace and defense business, based in Helensburgh. This is a hybrid role that requires a unique blend of commercial and administrative skills.Hybrid role, based in HelensburghUp to...

  • Contract Management Specialist

    6 days ago

    Helensburgh, Argyll and Bute, United Kingdom Lockheed Martin Full time

    About the RoleWe are seeking a highly motivated and experienced Contract Management Specialist to join our dynamic team. In this role, you will play a crucial part in ensuring the smooth execution of contracts related to our cutting-edge defense technology projects.Responsibilities:Manage the full contract lifecycle, from initiation to closure, including...

  • Contract Management Specialist

    3 weeks ago

    Helensburgh, Argyll and Bute, United Kingdom Lockheed Martin Full time

    About the RoleWe are seeking a highly motivated and experienced Contract Management Specialist to join our dynamic team. In this role, you will play a crucial part in ensuring the smooth execution of contracts related to our cutting-edge defense technology projects.Responsibilities:Manage the full contract lifecycle, from initiation to closure, including...

  • Catering and Retail Support Specialist

    4 weeks ago

    Helensburgh, Argyll and Bute, United Kingdom Compass Group UK & Ireland Full time

    Position Overview:We are seeking a committed Catering and Retail Support Specialist to contribute to the efficient operation of our services within the Defence sector on a full-time basis, with a commitment of 36 hours per week.Key Responsibilities:Manage cash registers during peak times to ensure a positive customer experience.Restock shelves daily,...

  • Catering and Retail Support Specialist

    4 weeks ago

    Helensburgh, Argyll and Bute, United Kingdom Compass Group UK & Ireland Full time

    Position Overview:We are seeking a committed Catering and Retail Support Specialist to contribute to the efficient operation of our services in the Defence sector on a full-time basis, with a commitment of 36 hours per week.Key Responsibilities:Manage cash registers during peak times to deliver an exceptional customer experience.Restock shelves daily,...

  • Commercial Officer

    1 day ago

    Helensburgh, Argyll and Bute, United Kingdom Searchability NS&D Full time

    Job DescriptionJob Title: Commercial Officer - Contracts Management SpecialistJob Type: Full-timeLocation: HelensburghJob Category: Aerospace and DefenceJob Description:We are seeking a highly skilled Commercial Officer to join our team at Searchability NS&D. As a Commercial Officer, you will play a critical role in managing contracts and ensuring the smooth...

  • Commercial Officer

    1 day ago

    Helensburgh, Argyll and Bute, United Kingdom Searchability NS&D Full time

    Job DescriptionJob Title: Commercial Officer - Contracts Management SpecialistJob Type: Full-timeLocation: HelensburghJob Category: Aerospace and DefenceJob Description:We are seeking a highly skilled Commercial Officer to join our team at Searchability NS&D. As a Commercial Officer, you will play a critical role in managing contracts and ensuring the smooth...

  • Project Accountant

    2 weeks ago

    Helensburgh, Argyll and Bute, United Kingdom Lockheed Martin Full time

    About the RoleLockheed Martin UK Strategic Systems is seeking a highly skilled Financial Management Specialist to join our team in a permanent position. This role offers a unique work-life balance with our 9/75 working pattern, providing every other Friday off.This is an exciting opportunity to contribute to impactful programmes supporting national security....

  • Medical Secretary

    3 weeks ago

    Helensburgh, Argyll and Bute, United Kingdom NHS Greater Glasgow & Clyde Full time

    NHS Greater Glasgow & Clyde is a leading healthcare provider in the UK, serving a diverse population of over 1.15 million people within its acute hospital, primary care, community, and mental health services. The Helensburgh Community Mental Health Team is seeking a dedicated Medical Secretary to provide comprehensive administrative and secretarial support...

  • Simulator Operator

    1 week ago

    Helensburgh, Argyll and Bute, United Kingdom J & C Associates Ltd Full time

    Job OverviewWe are a leading IT recruitment specialist, providing support to clients across the globe. We have an exciting opportunity for a skilled professional to join our team as a Simulator Operator.Key Responsibilities:Operate the Submarine Command Team Trainer (SCTT) simulation desk, ensuring training scenarios are up-to-date and correctly loaded.Key...

  • Simulator Operator

    6 days ago

    Helensburgh, Argyll and Bute, United Kingdom J & C Associates Ltd Full time

    Job OverviewWe are a leading IT recruitment specialist, providing support to clients across the globe. We have an exciting opportunity for a skilled professional to join our team as a Simulator Operator.Key Responsibilities:Operate the Submarine Command Team Trainer (SCTT) simulation desk, ensuring training scenarios are up-to-date and correctly loaded.Key...