Legal Secretary

6 days ago

Ross on Wye, Herefordshire, United Kingdom H2R Selection Limited Full time
Commercial Property Legal Secretary

H2R Selection Limited is seeking a highly skilled and experienced Legal Secretary to join their Commercial Property team.

Key Responsibilities:

  • Provide a full legal secretarial service, including diary management, document production, and proofreading.
  • Support Fee Earners in delivering a client-focused service through telephone calls and emails.
  • Manage the filing system, including electronic file management, and ensure rapid retrieval of information.
  • Respond quickly and efficiently to clients, either through telephone calls or face-to-face interactions.
  • Assist with the coordination of internal and business development events, including marketing literature and invitations.
  • Prepare and complete necessary forms, ensuring high levels of accuracy.
  • Complete transfers of disbursements and monies on client accounts, using account office printouts.
  • Produce draft bills using the accounts system, time breakdowns, and bills drawn up by Fee Earners.
  • Monitor the daily email, voicemail, and post for Fee Earners, seeking advice from colleagues as needed.
  • Support Fee Earners in client relationships, maintaining accurate data and providing regular reporting.
  • Liaise with Partners and Fee Earners on outstanding projects.
  • Take minutes at internal meetings, follow up on actions, and distribute minutes.

Requirements:

  • Previous experience in professional services within a law firm.
  • Strong communication and interpersonal skills.
  • Exceptional understanding of confidentiality.
  • High standards of client service.
  • Ability to deal with high-volume workloads with a high level of accuracy.
  • Excellent user of MS Office, including Outlook, Word, Excel, and PowerPoint.

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