Business Support Administrator

4 weeks ago

Bournemouth, Bournemouth, United Kingdom Gama Aviation LLC Full time
Job Title: Business Support Administrator

Gama Aviation LLC is seeking a highly organized and detail-oriented Business Support Administrator to join our team at our Bournemouth base facility.

This role will provide a high-quality and professional welcome and management of all visitors to the site, while also providing efficient administration support to ensure our facility functions smoothly.

The ideal candidate will be a diligent and enthusiastic individual who is flexible, hardworking, and able to work well as part of a team and under their own initiative.

Key Responsibilities:
  • Operate the reception desk and greet customers, visitors, and guests warmly
  • Manage the visitor book and issue relevant passes according to company procedures
  • Provide customer support, accompany guests as necessary, and assist with their needs
  • Answer incoming telephone calls and direct them accordingly
  • Handle incoming and outgoing mail efficiently
  • Order and maintain stock levels of stationery and office supplies
  • Manage meeting room calendars and ensure they are fully equipped and maintained
  • Organize catering for internal meetings and events
  • Assist with planning inductions for new employees
  • Book and manage accommodation and travel requirements as needed
  • Track all cars within the Gama Fleet and maintain records
  • Liaise with Finance to check leasing invoices and with Stores Manager for maintenance
  • Organize paperwork for new vehicle acquisitions
  • Keep track of serial numbers for unregulated laptops and liaise with Head of IT
  • Order and process uniforms for new and current employees
  • Assist management with general administration tasks as required
  • Provide support to other departments during times of absence, holidays, or high workload
  • Perform any other duties as reasonably requested by the company
Requirements:
  • Previous experience in a receptionist or customer service role is essential
  • A can-do attitude, adaptable, flexible, and willing to help wherever you can, no matter how large or small the task is
  • Impeccably organized, and understands the importance of attention to detail when aiming to deliver standout quality in all that you do
  • An excellent written and verbal communicator, working with stakeholders at all levels, who can positively reflect our company values and principles
  • Ability to multi-task, problem solve, and thrive in a busy and fast-paced environment
  • Unquestioned integrity and highly accurate in all tasks
  • Strong IT skills, including experience with MS Word and Excel
What We Offer:
  • Competitive Group Pension Scheme
  • Comprehensive Life Assurance
  • Comprehensive Income Protection
  • Comprehensive Travel Insurance
  • Comprehensive Private Healthcare (after successful passing of probation)
  • Free Car Parking
  • 2 Paid Volunteering Days each calendar year (subject to line manager approval)
  • Investment in Training, Qualifications, and Professional Development

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