Document Control Specialist
6 days ago
Job Summary
As a Document Control Specialist at KBR, you will be responsible for overseeing all project document controllers and providing functional support. This role requires setting up, managing, and maintaining project document control systems in line with company, customer, and project requirements.
Key Responsibilities
- Onboard all users of EDMS (Project, Client, Supply Chain)
- Developing and implementing the Document Control Plan, Policies, and systems in line with project requirements
- Ensure consistent approach to Information is adopted across the business
- Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence
- Input document data into standard registers (TIDP's) ensuring that the information is accurate and up to date
- Maintain the documents and drawings in the document control office under safe custody without any damage or deterioration with easy traceability
- Organise, manage, and file document receipts and distribution lists (using a RACI), project documents, and drawings in conjunction with project and corporate naming and numbering procedure
- Issue and receive controlled documentation, log issues and receivers, and create general electronic transmittals to the project, customer, and suppliers
- Archive, retrieve, and store documentation adhering to company standards and policies
- Check that all information complies with specified company formats, templates, and standards
- Assist the document control team with the issue, receipt, and tracking of all supplier deliverables through to close out and handover stage
- Assist with quality checks and audits of document databases, identifying and correcting any anomalies
- Endorse the corporate content management system ensuring business system continuity is met
- Ensure team compliance with project document control and project document numbering procedures
- Act as focal point for all team document management matters
- Effectively communicate document management problem areas to the project team where necessary
- Provide practical help and first-line training support to team members
- Maintain and organise hard copy document masters in the satellite project library or archives
- Training, performance evaluation, effective resourcing, and line management of document controllers
- Providing monthly reports to the management team regarding document control performance
- Maintain contacts within the Project team, seeking feedback on performance and on the service provision and responding effectively to it
- Working with Official and Official Sensitive documentation
Requirements
- Educated to NVQ level or equivalent
- Experience of managing a document control team
- Knowledge in use of spreadsheets, database, word processing, and selected job-specific software
- Experience setting up and using electronic document management systems
- Ability to keep clear and accurate records and reports
- Ability to use computer and rapidly input data and retrieve records and information
- Experience of using SL systems Icepac & Cimage (not essential – training offered)
- High level of accuracy / attention to detail
- Ability to prioritise and organise workload, whilst following process and procedure
- Ability to meet deadlines without compromising on quality
- Ability to work independently or as part of a team and build strong working relationships with people at all levels
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