Business Operations Coordinator

3 weeks ago


Glasgow, Glasgow City, United Kingdom Brook Street Full time

Job Description:

We are seeking a highly organized and proactive Personal Assistant to join our team at Forthview House in Rosyth. As a key member of the team, you will be responsible for providing administrative support duties for the DIO Head of Regional Delivery and the DIO Deputy Head of Regional Delivery (Regional Manager).

About the Role:

The ideal candidate will have strong organizational abilities, attention to detail, and proficiency with office software and tools. You will work closely with the Senior Management Team to ensure smooth day-to-day operations, including making travel arrangements, managing email inboxes, and maintaining accurate filing systems.

Key Responsibilities:

  • To provide PA duties for the DIO Head of Regional Delivery, including arranging meetings, making travel bookings, and ensuring accurate record-keeping
  • To provide Admin Support duties for the DIO Deputy Head of Regional Delivery (Regional Manager), including preparing documents, coordinating events, and communicating with stakeholders
  • To provide general Administrative Hub duties and Reception cover as and when required, including handling incoming and outgoing mail and responding to queries from visitors
  • To manage 1* emails, flagging up urgent emails and emails with deadlines, and to make, cancel and rearrange meetings as necessary
  • To make use of One Note to upload Agenda and all meeting papers, and to make use of HRG Booking system to organise all travel arrangements for the Senior Management Team when required
  • To action cancellations immediately on receipt, and to fulfill any other duties as requested by the Senior Management Team occasionally booking travel etc

Working Conditions:

This is a full-time role working Mon-Fri (37 hours per week) with On-Site Parking and on main bus route. The start date is ASAP. Location: Forthview House, 30 Hilton Road, Rosyth, Fife KY11 2BL.

Compensation:

This role offers an hourly rate of £99.00 paid weekly.



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