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Administrative Assistant
2 months ago
To provide high-quality administrative support to the Contract Managers, Site Staff, and colleagues, ensuring the smooth operation of contracts and projects.
Key Responsibilities:- Collaborate with Contract Managers to ensure timely and accurate administration of contracts.
- Assist with project-related administration, including obtaining quotes from suppliers and placing orders.
- Manage procurement schedules, ensuring compliance with company policies.
- Develop and maintain health and safety files, risk assessments, and method statements.
- Produce and update operation and maintenance manuals, ensuring certificates are registered with the relevant authorities.
- Handle incoming pre-qualification questionnaires and maintain approved status with clients.
- Manage the sub-contractor database, ensuring supplier insurances are up-to-date.
- Provide administrative support to the Directors and Administration Team Leader.
- Liaise with the design team to ensure seamless project execution.
- Maintain office systems, including data management, databases, spreadsheets, and filing.
- Ability to work under pressure, meeting tight deadlines and prioritizing tasks.
- Excellent telephone manner and communication skills.
- Proficiency in Microsoft Office, including Word and Excel.
- Willingness to learn and adapt to new processes.
- Industry experience is beneficial but not essential.
- DBS checks may be required.
This is a full-time, office-based role, Monday to Friday, 8am to 5pm (4pm Friday), with parking on site.
Competitive salary: £24,000 - £25,000.
Generous annual leave and bank holiday entitlement.
Other great benefits.
Newly refurbished offices.
