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Administrative Support Specialist

2 months ago

Godalming, Surrey, United Kingdom Tate Full time

Job Summary

Tate is seeking an experienced Administrative Support Specialist to provide high-level support to our executive team. As a key member of our team, you will be responsible for managing complex schedules, coordinating travel arrangements, and maintaining confidentiality.

Key Responsibilities

  • Calendar Management: Manage the executive's calendar, including scheduling appointments, meetings, and travel arrangements.
  • Travel Coordination: Coordinate domestic and international travel, including booking flights, hotels, and rental cars.
  • Document Management: Maintain accurate and up-to-date records, including filing, scanning, and shredding documents.
  • Communication: Serve as the primary point of contact for the executive, handling phone calls, emails, and correspondence.
  • Event Planning: Assist with planning and coordinating events, including conferences, meetings, and presentations.
  • Reporting: Prepare and distribute reports, presentations, and briefing notes for the executive.
  • Team Support: Provide administrative support to the executive team, including preparing materials, coordinating meetings, and maintaining confidentiality.

Requirements

  • Experience: 2+ years of experience as an administrative assistant or executive support specialist.
  • Skills: Excellent communication, organizational, and time management skills.
  • Education: High school diploma or equivalent required.
  • Certifications: Certified Administrative Assistant (CAA) or Certified Executive Secretary (CES) certification preferred.

What We Offer

  • Competitive Salary: Salary range £40,000 - £50,000 per annum.
  • Benefits: Comprehensive benefits package, including health insurance, retirement plan, and paid time off.
  • Opportunities for Growth: Opportunities for professional growth and development within the company.