Project Coordinator
4 days ago
We are seeking a highly organized and detail-oriented Project Coordinator to join our team at ICR. The successful candidate will play a crucial role in supporting the Composite Repairs team in Aberdeen.
The Project Coordinator will be responsible for:
- Providing administrative support to the Operations and Engineering teams, including materials planning, inventory management, procurement, and supply chain coordination.
- Supporting Sales staff with client management and expectations, ensuring seamless communication and relationship-building.
- Developing, approving, and updating project planning schedules and personnel logistics to reflect resource allocation and client requests.
- Monitoring project cost control and tracking, preparing monthly reports for the Project Managers.
- Compiling and issuing final reports to clients, ensuring the archiving of relevant project records.
- Developing and producing client proposals, tenders, and cost estimates.
- Preparing work packs and deployment packs.
- Supporting the Operational team with the implementation and compliance of the Company's Competency Management System.
- Liaising with the Training & Competency Coordinator to coordinate training for operational personnel.
- Providing general administration support to the Operations Team.
- Organizing freight, logistics, and exports of equipment.
Key Responsibilities:
- Ensuring all technical queries and requests are promptly dealt with.
- Ensuring adequate resource and competency of personnel to carry out project requirements, while ensuring compliance with the Company Competency & Business Management System.
- Maintaining and improving technical procedures and work instructions.
- Ensuring relevant invoices and variation order requests are submitted promptly to clients.
- Liaising with various departments within the Company and clients to ensure the smooth flow of information for operation planning purposes.
- Working with the Managing Director/Project Managers on operational improvements, HSEQ, training programs, competency levels of staff, etc., and risk assessments.
Key Skills, Attributes, and Experience:
- Knowledge of SAP is preferable but not essential.
- Strong organizational and planning skills.
- Problem resolution and process familiarization.
- Analysis and decision-making skills.
- Excellent interpersonal skills.
- Strong ability to multi-task.
- Experience supporting competency and training matrix requirements, in line with the Company's Competency & Business Management Systems.
- Excellent administration skills, including report writing.
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