Project Coordinator

4 days ago


Aberdeen, Aberdeen City, United Kingdom ICR Full time
Job Description

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at ICR. The successful candidate will play a crucial role in supporting the Composite Repairs team in Aberdeen.

The Project Coordinator will be responsible for:

  • Providing administrative support to the Operations and Engineering teams, including materials planning, inventory management, procurement, and supply chain coordination.
  • Supporting Sales staff with client management and expectations, ensuring seamless communication and relationship-building.
  • Developing, approving, and updating project planning schedules and personnel logistics to reflect resource allocation and client requests.
  • Monitoring project cost control and tracking, preparing monthly reports for the Project Managers.
  • Compiling and issuing final reports to clients, ensuring the archiving of relevant project records.
  • Developing and producing client proposals, tenders, and cost estimates.
  • Preparing work packs and deployment packs.
  • Supporting the Operational team with the implementation and compliance of the Company's Competency Management System.
  • Liaising with the Training & Competency Coordinator to coordinate training for operational personnel.
  • Providing general administration support to the Operations Team.
  • Organizing freight, logistics, and exports of equipment.

Key Responsibilities:

  • Ensuring all technical queries and requests are promptly dealt with.
  • Ensuring adequate resource and competency of personnel to carry out project requirements, while ensuring compliance with the Company Competency & Business Management System.
  • Maintaining and improving technical procedures and work instructions.
  • Ensuring relevant invoices and variation order requests are submitted promptly to clients.
  • Liaising with various departments within the Company and clients to ensure the smooth flow of information for operation planning purposes.
  • Working with the Managing Director/Project Managers on operational improvements, HSEQ, training programs, competency levels of staff, etc., and risk assessments.

Key Skills, Attributes, and Experience:

  • Knowledge of SAP is preferable but not essential.
  • Strong organizational and planning skills.
  • Problem resolution and process familiarization.
  • Analysis and decision-making skills.
  • Excellent interpersonal skills.
  • Strong ability to multi-task.
  • Experience supporting competency and training matrix requirements, in line with the Company's Competency & Business Management Systems.
  • Excellent administration skills, including report writing.

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