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Deputy Company Secretary

2 months ago

Swindon, Swindon, United Kingdom Openwork Ltd Full time
Deputy Company Secretary Job Description

The Deputy Company Secretary role is a pivotal position within Openwork Ltd, encompassing the delivery of a robust and transparent internal governance framework, along with the comprehensive management of the Company Secretarial function.

Key Responsibilities:
  • Meetings Management: Manage and oversee the efficient organisation and effective delivery of all meetings of Boards of Directors, Committees, and other relevant Committees of senior management within the Openwork Group.
  • Corporate Governance: Identify developments in the rules and guidance in relation to corporate governance, legal and statutory responsibilities, and regulatory requirements that will impact the legal entities within the Openwork Group and communicate them to the relevant audiences.
  • Advice and Guidance: Ensure that advice is provided to the Boards of Directors within the Openwork Group on their legal and corporate responsibilities and matters of corporate governance.
  • Non-Executive Director Support: Act as the first point of contact for Non-Executive Directors for corporate governance matters, with responsibility for organising and overseeing the delivery of their induction and ongoing training.
  • Compliance and Risk: Manage the deployment of the necessary processes to ensure compliance with the Senior Manager and Certification Regime and act as a subject matter expert on its requirements. Ensure that the relevant records are maintained, and all the necessary notifications required by the FCA are provided in a timely and efficient manner.
  • UK Statutory Records: Ensure that the Openwork Group maintains the necessary UK statutory company records and where necessary, filings are made in a timely manner.
  • Internal Governance Framework: Develop and maintain a Group Internal Governance Framework.
  • Conflicts of Interest: Responsibility for the Openwork Group Board Conflicts of Interest Registers and updating of the Group Conflicts of Interest Policy.
  • Board Evaluation: Ownership of the Openwork Board Evaluation Policy and co-ordinate the delivery of Board Evaluation Exercises as appropriate across the Openwork Group.
  • Corporate Company Secretary: Take the lead in the relationship with the Group's Corporate Company Secretary and oversee the efficient delivery of their service.
  • Meeting Minutes: Preparing minutes of meetings of the OHL Board and OHL Board Committees and other key subsidiary companies within the Openwork Group as required.
  • Subsidiary Company Governance: Ensure that processes are in place to deliver effective subsidiary company corporate governance.
  • Meetings Schedule: Oversee the delivery of the schedule of meetings throughout the Openwork Group as constructed by the Assistant Company Secretary.
Requirements:
  • Qualifications: Degree level or equivalent business-related qualification.
  • ICSA Qualification: ICSA qualified desirable.
  • Experience: Experience of operating within a group of companies structure preferable. Experience of working in financial services, or another regulated industry. Experience of supporting committees/boards and taking minutes.
  • Knowledge: A detailed knowledge of relevant corporate governance regulation and guidance. Expertise in the provisions of Companies Act, UK Listing Rules, and the UK Corporate Governance Code. A detailed knowledge of the requirements for filing records at Companies House. A detailed knowledge of FCA principles of business. Extensive knowledge of the FCA Handbook. Subject matter expertise of the FCA Senior Manager & Certification Regime. A good understanding of the financial services industry.
  • Skills and Competencies: Keeps abreast of legislation, professional, and technical change, understands implications, and shares this effectively with others. Maturity and presence to deal with senior management and sensitive issues. Applies expert knowledge appropriately for the benefit of the business. High levels of communication, influencing, and negotiation skills. Objective independent thought, prepared to ask challenging questions. Very high levels of integrity and discretion. Provides clear, pragmatic advice. Able to effectively assess priorities and deadlines and perform under pressure. Strong problem-solving skills. Self-confidence, motivation, and the ability to work autonomously. High levels of attention to detail and numeracy.