Business Operations Coordinator
1 month ago
Role Summary
This role is an exciting opportunity to join the Department for Business and Trade as a key member of the Digital, Data and Technology Directorate's Business Operations team.
About the Role
The successful candidate will be responsible for fulfilling secretariat responsibilities for the Senior Leadership Team, including coordinating meeting logistics, preparing agendas, managing presenter attendance, and ensuring effective post-meeting communication and action items.
Additionally, the role will involve coordinating input for commission requests, including Freedom of Information (FOI) requests, briefings, submissions, and presentation packs.
The ideal candidate will have excellent written and verbal communication skills, effective time management skills, and the ability to build strong working relationships with a diverse range of stakeholders.
Key Responsibilities
- Fulfilling secretariat responsibilities for the Senior Leadership Team, including coordinating meeting logistics, preparing agendas, managing presenter attendance, and ensuring effective post-meeting communication and action items.
- Coordinating input for commission requests, including Freedom of Information (FOI) requests, briefings, submissions, and presentation packs.
- Administering Senior Leadership Team meeting and diary management needs, including organizing diary requests, booking rooms, attendee logistics, travel bookings, agenda papers, written minutes, tracking actions, and more.
- Providing ad hoc cover for other Business Support Managers, covering annual leave absences.
- Supporting team initiatives to drive service improvement, efficiency, process, or system/record improvements.
- Building and maintaining stakeholder relationships across DDaT and the department.
Requirements
- Excellent written and verbal communication skills.
- Effective time management skills, including the ability to successfully prioritize workloads and manage multiple competing priorities.
- The ability to build strong working relationships and manage a diverse range of stakeholders, across a range of corporate functions and teams.
- A degree of resilience to recover and learn from setbacks.
- An excellent team player who can also work effectively on their own.
Desirable Skills and Experience
- Previous experience working in a secretariat or coordination role.
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