Administrative Support Professional

3 weeks ago


Birmingham, Birmingham, United Kingdom Metro Full time
Job Title: Administration Assistant

About Us: At Metro, we pride ourselves on being a leading provider of industry-leading logistics and supply chain management services. Our innovative technologies and dedication to our employees set us apart.

Role Summary: We are seeking an experienced Administrative Support Professional to join our team. The successful candidate will provide comprehensive administrative support to the business, assisting the Executive Assistant in diary and office management tasks. Key responsibilities include maintaining data integrity across various platforms, coordinating meetings, organising events, and ensuring seamless communication with stakeholders.

Key Responsibilities:
  • Maintain and manage company mailing lists to ensure accurate and up-to-date data.
  • Monitor CRM data held on our system and follow up with stakeholders as necessary to ensure complete and accurate data is held and provide reports as required.
  • Generate reports for internal use as needed.

Meeting and Event Support:
  • Support with arranging and facilitating meetings including preparing agendas, distributing materials, and taking minutes as required (internal and external).
  • Assist in the organisation of special events, conferences, and off-site meetings.

Travel Coordination:
  • Arrange domestic travel logistics, including train tickets, accommodations, and transportation.
  • Prepare detailed itineraries and travel packs for the Board and Directors as required.

Administrative Support:
  • Assist in maintaining accurate company documentation and ensuring corporate presentations are up-to-date.
  • Support with tender documentation and liaise with the Key Accounts team for submission requirements.
  • Provide general administrative assistance, including scheduling and correspondence.

Confidentiality and Liaison:
  • Handle sensitive and confidential information with discretion and professionalism.
  • Act as a communication liaison between Directors and internal/external stakeholders, relaying messages and instructions promptly and accurately.


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