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Conveyancing Secretary/Assistant

2 months ago

Hyde, United Kingdom The Recruitment Co Full time

Job Summary:

The Recruitment Co. is seeking a highly experienced Conveyancing Secretary/Assistant to join our team. As a key member of our conveyancing team, you will be responsible for providing administrative support to our solicitors and clients.

Key Responsibilities:

  • Administrative Tasks: Completing paperwork, documentation, and administration tasks to ensure seamless case management.
  • Supporting Conveyancing Searches: Analyzing and verifying checks on properties to ensure accuracy and compliance.
  • Liaising with Clients: Communicating with multiple stakeholders, managing expectations, and taking phone calls to provide exceptional client service.
  • Preparing and Drafting Documents: Audio typing, sending out letters, emails, and faxes, and preparing bills to meet deadlines.
  • Opening and Closing Files: Using a case management system to create and manage client files, ensuring accurate and up-to-date records.
  • Assisting with Financial Duties: Inputting time recording, preparing bills, and checking levels of work in progress to ensure financial accuracy.
  • General Administration: Photocopying, printing, scanning, and organizing couriers, as well as monitoring post and emails.
  • Basic Queries and Administration: Dealing with basic queries and general administration tasks to ensure a smooth workflow.
  • Chasing Relevant Parties: Following up with relevant parties to ensure timely completion of tasks and cases.

Requirements:

  • Experience in conveyancing administration or a related field.
  • Excellent communication and organizational skills.
  • Ability to work accurately and efficiently in a fast-paced environment.
  • Proficiency in using case management systems and software.
  • Strong attention to detail and ability to maintain confidentiality.

What We Offer:

  • A competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • A dynamic and supportive work environment.