Facilities Management Assistant
7 days ago
Job Title: Facilities Management Assistant
Location: Bristol
Salary: £12.52 per hour (estimated)
This role is a fantastic opportunity to work in facilities management and support site operations. As a Facilities Management Assistant, you will be responsible for providing administrative support to ensure compliance with statutory and health and safety standards.
The ideal candidate will have excellent communication skills and the ability to manage multiple tasks. You will be working closely with suppliers, managing diary entries, creating data on Excel spreadsheets, and participating in Teams meetings.
Key Responsibilities:
- Maintain the site computerised management CAFM system, ensuring 100% compliance with Statutory SFG20 and KPI's.
- Communicate with suppliers via email and telephone, utilising Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
- Manage diary entries, create and update data on Excel spreadsheets, and participate in Teams meetings.
- Control site security and visitor/contractor access as the first point of contact.
- Ensure safety protocols for visitors and contractors.
- Liaise with site management and key stakeholders to communicate issues, prioritise actions, and minimise downtime on PPM's and reactive maintenance.
- Ensure contractors operate within SHE processes and client HSE standards.
- Implement reactive events such as fire alarm activation, power outages, and emergency maintenance callouts.
- Undertake statutory inspections and general monitoring of services, including CCTV, fire & lift alarm tests, security systems, and recording water temperatures.
- Undertake mandatory training courses.
This role is an excellent opportunity to develop your skills and experience in facilities management and administration.
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