Executive Support Specialist

1 week ago

London, Greater London, United Kingdom Comms8 Full time
Job Summary

We are seeking an exceptional Executive Support Specialist to join our dynamic team at Comms8. As a key member of our executive support function, you will provide administrative assistance to the Managing Director, ensuring seamless day-to-day operations and enabling the team to perform at its best.

About Comms8

Comms8 is a leading marketing agency dedicated to delivering innovative solutions to clients across diverse industries. Our team thrives on collaboration and innovation, fostering an inclusive work environment where every team member's unique perspective and background are valued.

Key Responsibilities
  • Executive Support:
  • Optimize the Managing Director's schedule, anticipating and resolving conflicts, and aligning appointments with priorities.
  • Provide detailed briefings, agendas, and background information for meetings.
  • Organize agendas, presentations, and materials; attend meetings, take minutes, and follow up on action items.
  • Plan complex travel itineraries and manage related expenses.
  • Draft and review communications, screen calls, and maintain internal and external correspondence.
  • Handle sensitive information and manage digital and physical filing systems securely.
Requirements
  • Minimum of 3-5 years of experience in an executive assistant or office management role.
  • Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
  • Strong communication skills.
  • Demonstrates a keen eye for detail and strong problem-solving skills, capable of working independently.
  • Exceptional written and verbal communication skills. Must be fluent in English, and proficiency in written and spoken Chinese would be advantageous.
  • Proficiency in using office software and Google services, including word processing, spreadsheets, and presentation tools.
  • Ability to handle sensitive information with utmost confidentiality.
  • Proactive attitude and enthusiasm for learning about new knowledge, technologies and systems.
Benefits
  • A vibrant, supportive, and inclusive work environment that fosters professional growth and development.
  • Opportunities for career advancement within a rapidly growing marketing agency.
  • $60,000 - $80,000 per annum salary, commensurate with experience.
  • Opportunity to qualify for the #WorkHardPlayHarder Fund, our commitment to supporting your personal growth and development.
  • Remote working which allows a flexible work environment that promotes a healthy work-life balance.

Comms8 is committed to providing equal employment opportunity and does not discriminate based on age, sex, sexual orientation, gender identity, race, colour, religion, disability status, marital status, pregnancy, gender reassignment or any other protected characteristics covered by the Equality Act 2010.

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