Administrative Support Professional
1 week ago
We are seeking a highly skilled and organized Administrative Support Professional to join our team at H/Advisors Maitland.
About UsH/Advisors Maitland is a trusted communications adviser to some of the world's finest companies. Our team has decades of experience, data-driven analysis, and global reach through our international group.
Job DescriptionThis role will provide administrative support to a team of 5-8 Associate Partners and Partners, including diary coordination, expense processing, monitoring publication websites, formatting RNS documents, and printing documents for meetings.
Responsibilities- Assist with diary coordination for the team
- Process expenses and timesheets for the team
- Monitor publication websites and newspapers for coverage, producing PDFs of coverage, collating coverage into a press book if requested
- Format and release RNS documents to the London Stock Exchange (training provided)
- Print and bind documents for meetings
- Assist with the production and proofing of reports, presentations, and documents
- Book restaurants or venues for on-site meetings, coordinating catering, AV, and collecting guests
- Organize travel and hotel bookings via our travel agent
- Schedule meetings on Zoom/Teams
- Help the team with IT issues, liaising with our IT department
- Book couriers
- Manage internal events
- Cover for the CEO when the EA is on holiday
- Provide general administrative support to the office
- 3+ years of experience as a Personal Assistant or Team Assistant
- Advanced Microsoft Word skills, PowerPoint, Outlook, and Excel skills
- Confident, articulate telephone manner
- Proven organizational and diary management skills, including logistics such as travel, accommodation, visa requirements, etc.
- Able to handle high volumes of work and fluctuating workloads
- Able to work to tight deadlines
- Excellent attention to detail
- Ability to work independently and without supervision
- Team player with excellent communication skills
- Ability to learn new packages and adapt to new skills
- Competitive salary: £40,000 - £55,000 per annum
- State-of-the-art offices in the new media quarter of King's Cross
- 25 days annual leave (plus public holidays)
- Subsidized canteen and free fruit and cereal
- Thursday office bar night
- Regular social events, including an annual summer party and Christmas party
- Subsidized gym memberships and annual season ticket loan*
- Discretionary bonus scheme*
- Health insurance*
- Cycle to work scheme*
- Pension contributions*
- On-site showers and bike lockers
- On-site wellness lounge
- Access to informal training opportunities as part of the Havas Village
Please submit your CV and cover letter explaining your interest in the role to Georgia Vince.
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