Senior Legal Administrator

2 days ago


City of London, Greater London, United Kingdom OTS Solicitors Full time

OTS Solicitors, a leading Legal 500 firm, is seeking an experienced Senior Legal Administrator to join their dynamic team.

Job Overview

This role combines financial administration, office operations, and HR support, offering opportunities for professional growth and development.

Key Responsibilities
  • Maintain client and office ledgers, process payments, and ensure compliance with Solicitors' Accounts Rules (SAR) and AML regulations.
  • Support monthly and year-end cashiering duties, SAR audits, and compliance training.

Billing & Reporting

  • Prepare financial reports, billing forecasts, and KPIs for partners.
  • Conduct billing meetings, prepare bills for fee earners, review matter lists, and address residual balances/compliance issues.
  • Provide support to management and to staff on billing performance and reaching billing targets

Office Operations & Administration

  • Manage office expenses, supplies, file management, archiving and ad hoc administrative tasks.
  • Support recruitment, onboarding, payroll updates, and system improvements and new case management software.
  • Review supplier contracts and assist with daily invoice and expense checks.

Team Collaboration & Support

  • Work closely with the management team and individual fee earners to align efforts with firm goals.
  • Liaise with clients, compliance officers, accountants and regulatory bodies.
  • Train fee earners on financial compliance and support ad hoc tasks.
  • Assist the Partners and Operations team in ensuring smooth office operations.
Requirements
  • 2–3 years of legal finance or cashiering experience.
  • Strong knowledge of SAR, legal financial regulations, and legal accounting software.
  • Close attention to detail and accuracy in financial and administrative work.
  • Assertive communication skills with the ability to work in a team, manage a team, and develop/motivate staff.
  • Excellent organisational and interpersonal skills.
  • Proactive approach to managing tasks and supporting team goals.
  • Membership to ILFM or similar is preferred.

The salary for this position is estimated to be £30,000 - £40,000 per annum, depending on experience.



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