School Administrative Assistant
2 weeks ago
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Support Officer to join our team at Long-term Teachers Ltd. As an Administrative Support Officer, you will provide comprehensive administrative support to the Office Manager and members of the Senior Leadership Team.
Main Responsibilities:
- Provide administrative support including diary management, booking appointments, word processing, filing, and photocopying.
- Organize, attend, and minute meetings internally and externally to the required standard, and distribute minutes to relevant parties.
- Provide HR administrative support with personnel files and recruitment paperwork.
- Maintain pupil and staff information on school systems, producing reports for staff on request.
- Deal with all telephone enquiries in a prompt, friendly, and efficient manner and take clear and accurate telephone messages.
- Provide administrative support relating to school census returns as required.
- Support safeguarding administration, including the Single Central Record (SCR), to ensure the school administrative processes are accurate, secure, and GDPR compliant.
- Liaise with parents and external agencies in a professional manner.
- Provide support for whole school events.
- Provide cover for absent members of the administrative team and provide cover during lunchtimes on Reception.
- Maintain accurate school attendance records, transferring attendance registers onto Arbor and assisting in the production of termly attendance data reports specific to Office Manager/Headteacher requirements.
- Ensure data is recorded and used appropriately in accordance with the school's policies.
- Understand and work within the Trust's financial procedures, including purchasing, invoicing, payments, and banking.
- Liaise with the central finance team.
- Support other staff with understanding the financial procedures.
- Raise purchase orders using PS Financials and manage stock.
- Regularly scrutinize purchase orders on the system, including chasing goods which are overdue.
- Ensure all financial information is filed correctly, including electronic and paper.
- Support the Office Manager and members of the Senior Leadership Team as required.
- Keep records of spends from allocated grants, including Pupil Premium, funds donated to enable SLT to have access to information which is needed for DFE returns.
- Source and order resources as requested by staff.
- Maintain stationery supplies, re-stocking as necessary.
- Understand and work in accordance with the School's Equal Opportunities, Health and Safety, and other relevant policies.
- Attend appropriate training.
- Work as a team member with all school staff.
- Undertake any other tasks as required by the Senior Leadership Team, which are considered commensurate with the job purpose and grading.
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