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Financial Operations Specialist

2 months ago

Brighouse, Calderdale, United Kingdom Control Valve Services Full time
Job Description

**Job Title:** Financial Operations Specialist

**Job Summary:** We are seeking a highly skilled Financial Operations Specialist to join our team at Control Valve Services. The successful candidate will be responsible for providing administrative and bookkeeping support to our business, ensuring accurate financial records and efficient financial operations.

Key Responsibilities:

  • Conduct expenditure reviews to reduce unnecessary spend and minimize spend as needed.
  • Support in business strategies, creating budgets and forecasting.
  • Provide administrative and bookkeeping support for the business.
  • Cashflow control and monitoring.
  • VAT and deferment account control.
  • Oversee and manage employee expenses with the Accounts Assistant.
  • Maintain the company's accountancy software systems and ensure all client and supplier records are kept up to date.
  • Processing purchase invoices, identifying and rectifying discrepancies, effectively resolve queries, verify financial data for use in maintaining accounts payable records, and manage payment of invoices in a timely manner.
  • Assist in the management of accounts receivable, follow-up on overdue accounts, and processing of incoming payments.
  • Perform daily scheduled bank reconciliations, ensuring all transactions are accounted for and discrepancies are resolved in a timely manner.
  • Ensure company and personal compliance with accounting standards and business policies.
  • Assist in the preparation of monthly, quarterly, and annual financial reports, alongside Operations Director.
  • Working with and coordinating the sharing of data to external accountants to prepare management accounts.
  • Provide support during both internal and external audits, ensuring all documentation is accurate and readily available.
  • Maintain accurate financial records by entering data into accounting systems and verifying discrepancies. Implementing and maintaining quality control measures to enhance accuracy.
  • System/Operational Support:
    • Support role for both Managers and Directors.
    • Set up new suppliers and customers with required preauthorization checks, negotiating optimal credit terms and conditions and maintaining an accurate and up-to-date register.
    • Conduct continuous supplier control and performance monitoring, addressing any issues as they arise.
    • Support role to projects and operations by handling and executing the administrative and organizational tasks.
    • Assist with various projects, research, and tasks as required by the executive teams.
    • Purchase ordering for consumables.
    • Answer telephone calls and undertake the telephone system for accounts management.
    • To carry out other admin, accounts, and project operations duties to cover sickness, holidays, and busy periods.
    • Support with goods in/out control, including shipping items to suppliers, customers, and sites.

Requirements:

  • Extensive experience in both Xero software, Microsoft Office, and Teams.
  • Strong record-keeping skills.
  • Strong attention to detail, has methodical thinking, and proactive time management skills.
  • Ability to handle confidential information.
  • Previous experience in similar roles.