Logistics Coordinator

3 weeks ago

Northallerton, North Yorkshire, United Kingdom Oleon Full time

About the Role

We are seeking a highly organized and detail-oriented Logistics Support Specialist to join our team at Oleon. As a key member of our Logistics department, you will play a crucial role in supporting the Logistics Coordinator with the planning and scheduling of customer deliveries, ensuring optimized use of our fleet and third-party hauliers.

Key Responsibilities

  • Support the Logistics Coordinator with the scheduling and processing of deliveries nationally and internationally of bulk, IBC, and palletized refined oils/specialty products.
  • Ensure deliveries are booked in efficiently with customers to achieve the delivery schedule provided by the Logistics Coordinator.
  • Work closely with our 3PL providers to maximize performance, drive efficiency, and highlight any decline in performance.
  • Support the Logistics Coordinator to identify solutions and contingency plans for any delivery issues.
  • Manage all activities associated with returnable transit packaging (IBCs).
  • Prepare relevant transport documentation, including commercial invoices and packing lists, required to export goods.
  • Understand and arrange shipment of dangerous goods, ensuring the relevant documentation is provided in a timely manner.
  • Raise and receipt transport purchase orders for deliveries executed on 3rd party hauliers.
  • Resolve any invoice queries relating to 3rd party haulier deliveries.
  • Investigate Planning & Logistics Division Non-Conformances and manage investigations through to resolution.
  • Provide cover as required for the Logistics Coordinator/Logistics Administrator within the team.
  • Identify cost-saving opportunities and participate in their delivery.
  • Support the Logistics Coordinator with tracking order patterns and highlighting any variances.
  • Understand and support the process in utilizing routing and scheduling software to optimize efficiency for the Oleon fleet, to ensure routes are maximized and costs are minimized.
  • Be effective in interdepartmental communications, e.g., with Commercial, Operations, and Production divisions to support departmental KPIs.
  • Be involved in the process to ensure import clearance for bulk tanker collections from mainland Europe.
  • Support the Logistics Coordinator in providing data for weekly/monthly KPI reports.

Requirements

  • Excellent written and oral communication skills.
  • Meticulous attention to detail.
  • Ability to liaise with both internal and external customers/suppliers.
  • Experience of working in a fast-paced environment with conflicting demands.
  • Solution-focused with a can-do attitude, with the ability to look outside the box.
  • Active team player with the ability to work autonomously, prioritizing and organizing own workload effectively and supporting others if demands necessitate it.
  • Excellent Microsoft Office skills, particularly Excel, together with experience of using internal database systems.
  • Professional appearance and attitude embodying our company values at all times.

What We Offer

  • Salary: £18,000 per annum (FTE = £25,000).
  • 23 days annual leave + bank holidays.
  • 1 day birthday off (after probation).
  • 1 Personal Leave Day.
  • Staff oil allowance (after probation).
  • AVIVA pension scheme (5% employee and 4% employer).
  • 1 month company sick pay.
  • 1 hour paid lunch.
  • Free parking.
  • Death in service x4 annual salary (up to 4 beneficiaries).
  • Reward Gateway platform/Smart spending app – Access to rewards and recognition (shopping discounts/cashback and vouchers available for hundreds of retailers from Pizza Hut to Tesco to New Look).
  • YuLife wellbeing and reward portal for rewards and recognition.
  • 24-hour virtual GP access for self and family members as part of YuLife and SmartHealth.

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