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Optimizing Workplace Experience Coordinator

1 month ago

London, Greater London, United Kingdom Wise Full time
Company Overview

Wise is a global fintech company dedicated to making international money transfers seamless and cost-effective. With a mission to move money without borders, Wise prioritizes inclusivity, diversity, and teamwork.

Job Description

We are seeking a skilled Facilities Coordinator to join our London office. This role involves optimizing our workspace, supporting daily operations, and cultivating a vibrant workplace culture. As a key member of our Global Workplace Team, you will drive efficiency, manage vendors, and oversee health and safety compliance.

Key Responsibilities:
  • Ensure the smooth operation of our physical workspace, identifying and addressing operational inefficiencies;
  • Support and guide colleagues on using our amenities to maintain a safe and functional workplace;
  • Provide assistance to the Front Desk and Events team as needed, ensuring exceptional service delivery;
  • Contribute to workplace projects, including our office relocation plan and sustainability initiatives;
Facilities Operations
  • Maintain full operational efficiency by effectively managing planned preventive maintenance (PPMs) and addressing reactive needs;
  • Oversee the repair and maintenance of furniture, equipment, and appliances;
  • Address day-to-day landlord issues, including coordinating building access for PPMs and statutory visits;
  • Assist with regular building walkthroughs to address maintenance issues and identify areas for improvement;
  • Input into the London office's operational expenditure budget and quarterly forecasting;
  • Cordinate local hard service vendors, including negotiating commercial terms and contract management;
  • Identify opportunities for cost optimization and vendor rationalization;
Health and Safety
  • Manage site statutory compliance, including Fire Risk Assessments and Disability Discrimination Audits;
  • Ensure colleague safety by maintaining an up-to-date list of first aiders and fire marshals, conducting regular checks, and organizing training as needed;
  • Monitor compliance with The Workplace (Health, Safety and Welfare) Regulations 1992;
About You
  • At least 2 years of experience in Workplace/Facilities, supporting the running of an office space and coordinating technical services;
  • Strong knowledge of health and safety in the workplace;
  • Excellent English language skills, both written and spoken;
  • Oustanding interpersonal and networking skills;
  • Detail-oriented and data-driven, with a focus on informed decision-making;
Benefits

£32,200-£36,000 per annum, depending on experience. We offer a competitive salary, comprehensive benefits package, and opportunities for growth and professional development.

Others

We're proud to have a truly international team and celebrate our differences. Inclusive teams help us live our values and make sure every Wiser feels respected, empowered, and able to progress in their careers.