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Medical Secretary

1 month ago

Wigan, Wigan, United Kingdom NHS Full time
Job Title: Consultant PA

We are seeking an experienced and motivated Consultant PA to join our Medical Secretarial Team at Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust.

The successful candidate will provide a complete PA service, including word processing, filing, audio typing, photocopying, and the composition of letters. They will also distribute and prioritize incoming mail, using judgment and experience to decide which documents are to be passed directly to other areas for action and information.

The post holder will work within a small team, managing office administration for the Consultant(s), junior doctors, and Specialist Nurses they support. They will act as the first point of contact for all forms of communication for the Consultant(s) and their team(s) and will be expected to organize and prioritize their own workload.

The ideal candidate will have experience in using Microsoft Office software, digital dictation, creating spreadsheets, and scheduling of clinic/theatre lists. They will also have excellent communication skills, the ability to work well on their own initiative, and be committed to teamwork to ensure work is completed to meet Trust targets.

Key Responsibilities:
  • Providing a complete PA service, including word processing, filing, audio typing, photocopying, and the composition of letters.
  • Distributing and prioritizing incoming mail, using judgment and experience to decide which documents are to be passed directly to other areas for action and information.
  • Managing office administration for the Consultant(s), junior doctors, and Specialist Nurses they support.
  • Acting as the first point of contact for all forms of communication for the Consultant(s) and their team(s).
  • Organizing and prioritizing their own workload.
  • Using Microsoft Office software, digital dictation, creating spreadsheets, and scheduling of clinic/theatre lists.
  • Providing excellent communication skills, the ability to work well on their own initiative, and be committed to teamwork to ensure work is completed to meet Trust targets.
Person Specification:
  • AMSPAR Diploma or equivalent experience of providing a PA/secretarial service.
  • Experience in using Microsoft Office software, digital dictation, creating spreadsheets, and scheduling of clinic/theatre lists.
  • Excellent communication skills, the ability to work well on their own initiative, and be committed to teamwork to ensure work is completed to meet Trust targets.
Working Arrangements:

The post is a 37.5 hours per week position, working within Paediatrics on our Wigan site. After a period of training, agile working may be considered.

The post holder will be expected to work independently within occupational guidelines and decide when it is necessary to refer to their Manager.

The post holder should exercise initiative commensurate with the role and it is vital that confidentiality is maintained at all times.