Administrative Support Associate

1 day ago


Slough, Slough, United Kingdom Mars, Incorporated and its Affiliates Full time

Job Title: Administrative Support Associate

Estimated Salary: $55,000 - $75,000 per year

We are seeking an experienced administrative professional to join our team at Mars, Incorporated and its Affiliates. In this role, you will provide high-level administrative support to senior leaders, ensuring seamless execution of tasks and projects.

About the Role:
  • Manage complex calendars, scheduling appointments, and coordinating meetings.
  • Coordinate travel arrangements, including booking flights, hotels, and transportation.
  • Process expense reports and manage travel-related paperwork.
  • Develop and maintain strong relationships with stakeholders, including internal teams, clients, and external partners.
  • Work closely with the Executive Coordinator Team Lead to ensure successful project delivery.
Key Responsibilities:
  • Prepare and distribute meeting materials, agendas, and minutes.
  • Update and maintain accurate records, databases, and filing systems.
  • Process purchase orders and invoices for multiple groups within the organization.
  • Arrange domestic and international travel, including flights, hotels, and transfers.
  • Book meeting rooms, video conferencing equipment, and other resources as needed.


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