Administrative Support Associate
1 day ago
Job Title: Administrative Support Associate
Estimated Salary: $55,000 - $75,000 per year
We are seeking an experienced administrative professional to join our team at Mars, Incorporated and its Affiliates. In this role, you will provide high-level administrative support to senior leaders, ensuring seamless execution of tasks and projects.
About the Role:- Manage complex calendars, scheduling appointments, and coordinating meetings.
- Coordinate travel arrangements, including booking flights, hotels, and transportation.
- Process expense reports and manage travel-related paperwork.
- Develop and maintain strong relationships with stakeholders, including internal teams, clients, and external partners.
- Work closely with the Executive Coordinator Team Lead to ensure successful project delivery.
- Prepare and distribute meeting materials, agendas, and minutes.
- Update and maintain accurate records, databases, and filing systems.
- Process purchase orders and invoices for multiple groups within the organization.
- Arrange domestic and international travel, including flights, hotels, and transfers.
- Book meeting rooms, video conferencing equipment, and other resources as needed.
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