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Administrative Support Specialist

2 months ago

Glasgow, Glasgow City, United Kingdom DiverseJobsMatter Full time

About the Role:

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at DiverseJobsMatter in Glasgow. As a key member of our Legal Support team, you will provide exceptional customer-focused service to our Fee-earning Groups, their PAs, and other Senior Managers across the firm.

About the Team:

Our Legal Support teams are based at each of our UK offices, with the aim of providing in-office support to our Fee-earning Groups. We have a dedicated Legal Support training program with opportunities to progress within the role and achieve promotions. Other career progression opportunities are also possible across the firm, following an acceptable period of time working successfully within the team.

Key Responsibilities:

  • Provide a wide range of administrative tasks, including printing and scanning, PDF conversions, document engrossments, digital site support, managing our file archive and retrieval process, booking travel, processing expenses, and preparing billing schedules.
  • Work closely with our Secretarial and Office Services teams to ensure seamless support to our Fee-earning Groups.
  • Proactively manage a high volume of tasks and deadlines, requiring strong organizational and time management skills.

Requirements:

  • Proven experience in providing an exemplary customer service, whether internal or external client-facing.
  • Confident communication skills, with previous administrative experience preferred.
  • Strong work ethic, with a focus on delivering high-quality work to tight deadlines.
  • Competent user of all Microsoft packages.

What We Offer:

As a member of our team, you will have the opportunity to develop your skills and knowledge in a fast-paced and dynamic environment. We offer a competitive salary and benefits package, as well as opportunities for career progression and professional development.