Digital Documentation Specialist

7 days ago


Derby, Derby, United Kingdom Hitachi Vantara Corporation Full time

At Hitachi Rail, we are seeking a skilled Digital Documentation Specialist to join our team. This exciting opportunity will see you play a key role in the management of electronic documents across various systems.

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About Us

We operate at the cutting-edge of digital transformation and technology, with operations spanning every corner of the world. Our work is focused on creating a legacy that drives innovation and progress.

Your New Role

You will be responsible for managing and maintaining the lifecycle of class 222/810 and TMC documentation, including data system administration and general TMC reception. This will involve:

  • Standardizing process workings and data entry points for four team administrators in maintenance teams.
  • Populating, controlling, and administering electronic document management systems (e-DOCS, SinglePoint, Sirenum SOROS etc.).
  • Maintaining the interface between maintenance management systems (SAP) and EDMS.
  • Managing ESCROW accounts and data deposits.
  • Providing super user support on SAP, including testing data fixes and service releases.
  • Formalizing and driving continuous improvement of document process management in compliance with business-wide standards.
  • Preparing for internal and external audits of document control processes.
  • Organizing meetings, producing meeting minutes for TMC management, JNC, and planning meetings.
  • Managing stationery and kitchen supplies.

About You

Essential Qualifications

  • Previous experience in document control or office management.
  • Advanced IT skills – typically Excel, Word, Adobe & PowerPoint.

Competitive Salary and Benefits

This role comes with a competitive salary of £45,000 per annum, annual performance bonus paid on a discretionary basis, 25 days' holiday, pension scheme with contributions up to 9%, private medical insurance, group life insurance, and employee assistance programme.

We also offer additional perks within a flexible plan tailored to meet your specific needs and lifestyle.



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