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Purchase Ledger Clerk

2 months ago

Harrogate, United Kingdom Technical Prospects Ltd Full time

Purchase Ledger Assistant Job Description

Job Summary:

We are seeking a highly organized and detail-oriented Purchase Ledger Assistant to join our team at Technical Prospects Ltd. As a Purchase Ledger Assistant, you will play a crucial role in supporting our finance team by overseeing and monitoring business spending and company purchases.

Key Responsibilities:

  • Oversight and monitoring of business spending and company purchases to ensure compliance with company policies and procedures.
  • Checking invoices against receipts with scrutiny to ensure that all products and/or services purchased are delivered as agreed.
  • Raising purchase order numbers and dealing with invoices without these, ensuring accurate and timely processing.
  • Posting all supplier invoices to the ledger (on Sage 200 software), ensuring they are matched to purchase orders where applicable and coded to the correct nominal ledger code and supplier account.
  • Creating new supplier accounts, ensuring all relevant information is entered on the supplier record, including bank details for payment and payment terms.
  • Preparing and processing payments via BACS or cheque, maintaining accurate records of all transactions.
  • Awareness of how much money is owed, and to whom, at all times, ensuring timely reconciliation and payment.
  • Maintaining existing and creating new supplier accounts, ensuring up-to-date information and accurate records.
  • Reconciliation of supplier statements, identifying and resolving any discrepancies or issues.
  • Monitoring petty cash and expenses, ensuring compliance with company policies and procedures.
  • Reconciling and processing all company credit cards and checking statements, maintaining accurate records.
  • Handling any purchase enquiries or disputes with suppliers, providing excellent customer service and resolving issues promptly.
  • Filing invoices and statements, keeping records of all products and services purchased with company money.
  • Maintaining strong business relationships with suppliers, ensuring timely communication and resolution of any issues.
  • Monthly reconciliation of suppliers statements, ensuring accuracy and compliance with company policies and procedures.

Requirements:

  • Experience of working within an accounts function, preferably in a similar role.
  • Experience of purchase ledger highly desirable, with a strong understanding of financial procedures and policies.
  • Good data inputting skills and excellent attention to detail, with the ability to maintain accurate records and reconcile statements.

What We Offer:

A competitive basic salary of £24,000 - £25,000 pro rata, plus benefits, in a part-time 12 month contract. Flexible working times available, with the opportunity to work onsite in a dynamic and supportive team environment.