Senior Legal Secretary

4 weeks ago


Guildford, Surrey, United Kingdom Reed Full time
Job Title: Senior Legal Secretary

We are seeking a highly skilled and experienced Legal Secretary to join our Business Law department, specifically within the Banking team. This role is crucial for providing direct support to fee earners to enhance operational efficiency and offering administrative support across the department.

Key Responsibilities:

Manage and handle transaction completions with support from fee earners.
Prepare and manage completion statements and address financial queries post-completion.
Oversee all post-completion tasks including timely filing and submission of documents with relevant authorities like Companies House and HM Land Registry.
Communicate effectively with clients, third-party solicitors, and other relevant parties, providing updates and addressing queries.
Ensure compliance with all relevant regulations and legal standards, including AML and data protection laws.
Prepare correspondence and manage digital dictation transcription.
Administer daily filing and manage the lifecycle of client files as per office procedures.
Handle mail dispatch, copying, appointment scheduling, and meeting arrangements.
Provide support and guidance to other secretaries and manage client matters independently in the absence of fee earners.
Attend to clients in person and via telephone, maintaining the firm's standards for client care.
Undertake general administrative duties including document preparation and filing.
Engage in continuous self-development and training as required.
Maintain confidentiality of all firm and client documentation and information.
Operate and manage the firm's case management system and consider departmental efficiency improvements.

Requirements:

Substantial legal secretarial experience, with at least 2 years in commercial property matters.
Experience with Companies House and Land Registry applications/portal processes.
Advanced IT skills, including proficiency in DocuSign and data room software such as Egress.
Excellent typing skills and the ability to keep up with fee earners' work production.
High accuracy levels and a proactive approach to work.
Excellent client service skills and the ability to interact well with both internal and external clients.
Ability to work under pressure, prioritise workloads effectively, and manage multiple tasks and deadlines.
Demonstrates commitment to the firm and a genuine interest in legal work.
Courteous and respectful interaction with all colleagues and clients.

Benefits:

25 days' holiday plus bank holidays
Private medical cover
Contributory pension
Life assurance
Annual bonus scheme
Career development plans
Social events

  • Guildford, Surrey, United Kingdom Office Angels Full time

    Job Title: Senior Legal SecretaryJob Summary:We are seeking a highly organised and proactive individual to join our team as a Senior Legal Secretary/PA. The successful candidate will provide direct support to the fee earners in the Banking team of the Business Law department, ensuring optimal efficiency and providing wider administrative support as...


  • Guildford, Surrey, United Kingdom Office Angels Full time

    Job Title: Senior Legal Secretary/PAJob Summary:We are seeking a highly organised and proactive individual to join our team as a Senior Legal Secretary/PA. The successful candidate will provide direct support to the fee earners in the Banking team of the Business Law department, ensuring optimal efficiency and providing wider administrative support as...


  • Guildford, Surrey, United Kingdom Carlton Recruitment Solutions Ltd Full time £30,000 - £32,000

    Job Title: Senior Legal SecretaryJob Reference: Not ApplicableLocation: Not SpecifiedJob Type: Full-TimeIndustry: LegalCompany: Carlton Recruitment Solutions LtdAbout the Role:We are seeking a highly skilled and experienced Senior Legal Secretary to join our team. The successful candidate will have a strong background in commercial property matters and be...


  • Guildford, Surrey, United Kingdom Office Angels Full time £32,000

    Job Title: Senior Legal Secretary/PAJob Summary:We are seeking a highly organized and proactive individual to join our team as a Senior Legal Secretary/PA. The successful candidate will provide direct support to the fee earners in the Banking team of the Business Law department, ensuring optimal efficiency and providing wider administrative support as...


  • Guildford, Surrey, United Kingdom Office Angels Full time

    Job Summary:We are seeking a highly organized and proactive individual to join our team as a Senior Legal Secretary/PA. The successful candidate will provide direct support to the fee earners in the Banking team of the Business Law department, ensuring optimal efficiency and providing wider administrative support as required.Key Responsibilities:Manage...


  • Guildford, Surrey, United Kingdom Office Angels Full time

    Office Angels is seeking a highly organised and proactive Senior Legal Secretary/PA to join a dynamic and reputable legal firm in Guildford.The successful candidate will provide direct support to the fee earners in the Banking team of the Business Law department, ensuring optimal efficiency and providing wider administrative support as required.This is a...


  • Guildford, Surrey, United Kingdom Office Angels Full time

    We are seeking a highly organised and proactive Senior Legal Secretary/PA to join our team at Office Angels. The successful candidate will provide direct support to the fee earners in the Banking team of the Business Law department, ensuring optimal efficiency and providing wider administrative support as required.Key Responsibilities:Handle and manage...

  • Legal Secretary

    4 weeks ago


    Guildford, Surrey, United Kingdom Tate Full time

    Job SummaryWe are seeking an experienced Legal Secretary to join our team at Tate. The successful candidate will provide administrative support to our legal department, focusing on residential property matters.Key ResponsibilitiesManage transaction completions, including preparation of completion statements and addressing financial queries.Handle...

  • Legal Secretary

    4 weeks ago


    Guildford, Surrey, United Kingdom Birchrose Associates Full time

    The OpportunityWe are seeking a skilled Legal Secretary to provide high-quality support to our Fee Earners in our Guildford office.Key Responsibilities Arranging meetings, travel, and accommodations for Fee Earners Managing Fee Earners' inboxes and responding to post and emails Coordinating billing processes and preparing client correspondence Providing...

  • Legal Secretary

    4 weeks ago


    Guildford, Surrey, United Kingdom fish4.co - Jobboard Full time

    The Firm is seeking a highly skilled Legal Secretary to provide exceptional support to their team in Guildford.The OpportunityArrange meetings, travel, and other logistics for Fee Earners.Manage Fee Earners' inboxes and respond to post and emails.Coordinate billing processes and prepare client correspondence.This is a full-time, permanent role with a hybrid...


  • Guildford, Surrey, United Kingdom Office Angels Full time

    Senior Legal Secretary/PA Opportunity in GuildfordGuildford-based firm seeks a highly organised and proactive individual to provide administrative support to the Banking team.The ideal candidate will have previous legal secretarial experience, including commercial property matters, and advanced IT skills.Key Responsibilities:Manage transaction completions,...


  • Guildford, Surrey, United Kingdom Tate Full time

    Job Title: Experienced Legal SecretaryWe are seeking an experienced Legal Secretary to join our team at Tate. The successful candidate will provide direct support to our fee earners in the Residential Property department.Key Responsibilities:Manage transaction completions with assistance from fee earnersPrepare completion statements and address any...

  • Family Law Secretary

    4 weeks ago


    Guildford, Surrey, United Kingdom Douglas Scott Legal Recruitment Full time

    Family Law Secretary OpportunityWe are seeking an experienced Family Law Secretary to join our team in Epsom. As a Family Law Secretary, you will be responsible for providing administrative support to our Family team, including preparing correspondence, documents, and filing.Key Responsibilities:Provide administrative support to the Family team, including...


  • Guildford, Surrey, United Kingdom Tate Full time

    **Residential Property Support Role**We are seeking an experienced Legal Secretary to join our team at Tate, a leading Professional Services firm based in Guildford. The successful candidate will provide direct support to our fee earners, handling and managing transaction completions, preparing completion statements, and communicating with clients and third...

  • Legal Secretary

    4 weeks ago


    Guildford, Surrey, United Kingdom Carlton Recruitment Solutions Ltd Full time

    Job Title: Legal Secretary - Residential PropertyJob Summary: We are seeking a highly skilled Legal Secretary to join our Business Law Department. As a Legal Secretary - Residential Property, you will provide administrative support to our team of lawyers, handling post-completion tasks and ensuring all activities comply with relevant regulations and legal...

  • Legal Secretary

    3 weeks ago


    Guildford, Surrey, United Kingdom Office Angels Full time £32,000

    Job Summary:Office Angels is seeking a skilled Legal Secretary to join our client's Property Team in Guildford. As a key member of the team, you will be responsible for preparing completion statements, addressing financial queries, and maintaining a professional demeanor when interacting with clients.Key Responsibilities:Prepare completion statements and...


  • Guildford, Surrey, United Kingdom Reed Full time

    We are seeking a highly skilled and experienced Legal Secretary or Personal Assistant (PA) to join our Business Law department, specifically within the Banking team.This role is crucial for providing direct support to fee earners to enhance operational efficiency and offering administrative support across the department.Key Responsibilities:Manage and handle...


  • Guildford, Surrey, United Kingdom Charalle Recruitment Limited Full time

    We are seeking a highly skilled Senior Legal Administrator to join our Commercial Dispute Resolution team at a Top 100 Law Firm in Guildford.The ideal candidate will have a background in Dispute Resolution or Civil Litigation, with experience in managing a secretarial support team and coordinating work across the team.Key responsibilities will...


  • Guildford, Surrey, United Kingdom RSM Full time

    Job Title: Senior Administrative SecretaryWe are seeking a highly organized and detail-oriented Senior Administrative Secretary to join our Corporate Secretarial team in Guildford.About UsRSM is a leading provider of audit, tax, and consulting services. Our Consulting team brings together multiple teams across Transactions, Risk & Consulting, ABA, and...

  • Legal Secretary

    4 weeks ago


    Guildford, Surrey, United Kingdom Carlton Recruitment Full time

    Exciting opportunity for a skilled Legal Secretary to join our team in the Business Law Department. As a key member of our Residential Property team, you will provide administrative support to our lawyers and clients, ensuring the smooth progression of matters.Key Responsibilities:Provide high-level administrative support to our lawyers and clients,...