Office Support Specialist

3 weeks ago


Aberdeen, Aberdeen City, United Kingdom Pinsent Masons Full time
Role Overview

Pinsent Masons is a dynamic and award-winning law firm that values its people and strives to create a supportive and inclusive work environment. We are seeking a highly organized and detail-oriented Office Assistant to join our team in Aberdeen.

Key Responsibilities
  • Manage the receipt, sorting, and distribution of mail and deliveries, ensuring timely and efficient processing.
  • Coordinate courier services, both locally and internationally, to meet the needs of our clients and colleagues.
  • Provide reception cover as required, maintaining a professional and welcoming atmosphere for visitors.
  • Prepare and deliver beverages and lunches to meeting rooms, ensuring a seamless experience for our clients and colleagues.
  • Collaborate with the reception team to ensure rooms are cleared promptly and rearranged to meet the required setup.
  • Assist with the setup of IT and AV equipment for meetings, ensuring a smooth and efficient experience.
  • Perform high-volume copying, printing, scanning, collating, and laminating of documents, maintaining the highest level of quality and accuracy.
  • Bind documents for internal and external use, as well as for presentations, ensuring a professional finish.
  • Conduct quality checks on documents to ensure they meet the required standards and are returned within agreed customer timescales.
  • Provide first-line fault finding and troubleshooting for all multifunction devices (MFDs), minimizing downtime and ensuring business continuity.
  • Carry out office inspections, complete forms, and assist in resolving issues, maintaining a safe and healthy work environment.
  • Coordinate and control contractors, including the completion of authorizations and other necessary documentation.
  • Report and record accidents and near misses, ensuring a safe and healthy work environment.
  • Participate in business continuity activities and maintain equipment and staff lists, ensuring the firm's preparedness and resilience.
  • Provide management information as requested by the line manager, supporting informed decision-making.
  • Identify opportunities for process improvement, contributing to the firm's continuous improvement and excellence.
About Us

Pinsent Masons is a leading international law firm that values its people and strives to create a supportive and inclusive work environment. We are committed to delivering outstanding results and making a positive impact on our clients, colleagues, and communities.



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