Business Transformation Project Coordinator

4 weeks ago

London, Greater London, United Kingdom Hyerhub (formerly Hubbado) Full time
Job Description

We are seeking an experienced Business Transformation Project Coordinator to join our team at hubbado. As a key member of our programme management team, you will be responsible for coordinating and managing various aspects of our business transformation programme.

The ideal candidate will have a strong background in programme management, with experience in managing MS Project plans, defining and developing process flows, and working with Visio. They will also have excellent communication and organisational skills, with the ability to work effectively in a hybrid working environment.

The salary for this role is approximately £315 per hour (inside IR35), with opportunities for professional development and growth within the company.

Key responsibilities include:

  • Managing changes to the programme MS Teams site structure
  • Maintaining the programme high-level plan with any changes as defined by the programme manager
  • Managing workstream updates to the programme detailed plan
  • Collating and chasing down weekly workstream reporting
  • Attending, documenting, and distributing programme meeting outputs
  • Managing the programme risks & issues log
  • Interacting with other departments as required by the programme manager (Setting up meetings, getting information/documentation as required)
  • Supporting the programme manager in preparing programme documentation including and not limited to (Programme reporting packs/processes/financial tracking, etc)
  • Sets up and maintains the resource leave tracker
  • Sets up meetings based on best delegates availability as required
  • Supports Service introduction with setting up meetings with the right stakeholders
  • Manages communications at a programme level to the relevant stakeholder groups
  • Manages the programme mail inbox (If one is required)
  • Raise orders (If required)
  • Accountable for creating and managing the program change log
  • Captures department sub-processes
  • Manages any changes to the org chart

The ideal candidate will possess the following skills and qualifications:

  • Minimum 3 years of experience in similar roles
  • Ability to manage MS Project plans with confidence
  • Ability to define and develop process flows/organisation charts in Visio
  • Experience of working with MS Teams
  • Advanced MS Excel, MS PowerPoint skills
  • Preparedness to sign a non-disclosure agreement
  • Preparedness to work within a hybrid working policy (2 days a week in the office)

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