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Administrative Coordinator

2 months ago

Silchester, Hampshire, United Kingdom Elliot Group Full time

Job Summary

This role provides administrative support to the Elliott Global Service team, including the Vice President of Global Service, Regional Directors, Service Parts Director, and Global Sales Director.

Key Responsibilities

  • Coordinate Quarterly GS Staff Meetings (Domestic and International):
  • Research venue/event site options.
  • Assist team members with travel arrangements and lodging.
  • Organize meeting breakfast, lunch, and dinners.
  • Prepare invitation letters for out-of-country visitors and business introduction letters for Elliott Group employees requesting a visa.
  • Organize company-wide meetings and events as requested.
  • Review monthly invoice statements of all charges and fees associated with travel.
  • Assist in the preparation of materials and arrangements for BoD meetings with other EEE entities.

Support GS Staff:

  • Complete a variety of administrative tasks for the Vice President, Regional Directors, Service Parts Director, and Sales Director, including managing incoming calls and correspondence.
  • Reneew executive memberships and subscriptions annually.
  • Manage active calendars of appointments and travel schedules.
  • Coordinate and schedule meetings on behalf of the Vice President, GS staff, and other executives.
  • Process invoices and expenses, including the preparation of purchase requisitions, purchase orders, accounts payable vouchers, and expense management.
  • Serve as a representative for the company to outside business agencies.
  • Act on behalf of the Vice President in the community, including charities, community outreach programs, and local schools.

Location

Silchester, Reading, RG7 2PQ

Job Type:

Full time, Permanent

About Ebara Elliott Energy

Customers throughout the world choose Ebara Elliott Energy for the design, manufacture and service of their critical rotating equipment. EEE's global service network routinely installs, overhauls, repairs, upgrades and rerates machines from any manufacturer. Customers everywhere turn to us for precision engineering, extraordinary reliability and unparalleled service.

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