Administrative Support Specialist

3 weeks ago


Aylesford, Kent, United Kingdom Circle Health Group Full time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Circle Health Group. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our organization.

Key Responsibilities:

  • Assist in the answering of calls from customers and provide excellent customer service.
  • Utilize the booking systems for the loaning of power tools and instrument sets between different hospitals, theatres, and decontamination centers, and coordinate the delivery of power tools and instrument sets to all sites.
  • Effectively communicate any potential failures in power tool and instrument supply to the senior team.
  • Coordinate repairs and service contracts under direction as required.
  • Order and coordinate the storage of supplies, ensuring adequate stocks are maintained at all times.
  • Produce daily, weekly, and monthly reports as directed by the Decontamination Manager and maintain timesheet records.
  • Maintain good working relationships with all stakeholders.
  • Promote and maintain Health & Safety within the department.
  • Maintain the accepted Health & Safety requirements for the protection of staff and visitors.
  • Ensure that all activities are in accordance with the Company's Policy and Procedures.
  • Complete all Learning Space modules in a timely manner.
  • Be flexible to the developing and changing needs of the role and adapt accordingly.

Benefits:

  • Competitive starting salaries.
  • Access to a wide range of employee benefits, including 25 days holiday per year + bank holidays, increasing to 30 days with service, Private Pension Scheme, Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions, Friends & Family Hospital Discounts, Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay, Non-contributory life insurance, Staff engagement hub with access to discounts and extensive rewards and voluntary benefits, Access to resources, tools, and services to support your wellbeing, Employee recognition programmes, Industry leading training and development opportunities.

About Us:

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities, or expressions, skills, work styles, and more.

Circle Health Group are proud to be a Gold member of the Armed Forces Covenant, and we welcome applications from members of the Armed Forces Community. We are also part of The Valuable 500 and we pride ourselves in being a Disability Confident Employer.

We're passionate about creating an environment where our people can thrive, grow, and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious, and creative and are at the core of our purpose and culture.



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