Administrative Support Specialist

7 days ago


Derby, Derby, United Kingdom ASSYSTEM Full time
Job Summary

We are seeking an Administrative Support Specialist to provide vital support to our HR team and the wider business, ensuring the seamless delivery of the Induction programme.

This is an exciting opportunity to contribute to a leading industry, helping new talent integrate smoothly into our organization.

Key Responsibilities:

  • Coordinate presenters for weekly induction sessions, ensuring effective communication and availability of back-up presenters.
  • Ensure presenters are familiar with materials, speaker notes, venue locations, and timings.
  • Keep the induction slides up-to-date by liaising with content owners and ensuring their availability on the company intranet.
  • Monitor new joiners to ensure the appropriate venue is booked, and communicate with line managers to confirm attendance.
  • Book suitable venues for induction sessions, ensuring all required facilities are arranged.
  • Support in drafting business-wide updates related to induction process changes.
  • Work closely with teams to align the induction process with site-specific and functional programs, ensuring smooth integration across locations.
  • Assist the HR team with a variety of HR processes, adding value to business operations.

Requirements:

  • Strong ability to manage multiple tasks and maintain clear communication with various teams.
  • Confident in liaising with stakeholders across different departments and locations.
  • Experience with Microsoft Office (PowerPoint, Word, Excel) and systems like Procurement and Concur.
  • A proactive approach to improving processes and delivering solutions.
  • Proven track record of managing administrative processes involving multiple stakeholders.

Security Clearance:

This role requires the successful candidate to hold a minimum of a Security Check (SC) clearance without any caveats to that clearance.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people's ability to dare are the only things that matter. Bring your unique contributions and help us shape the future.



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