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Personal Assistant

2 months ago

Chelmsford, Essex, United Kingdom AtkinsRéalis Full time

Job Title: Personal Assistant

Job Summary:

We are seeking a highly skilled and experienced Personal Assistant to provide administrative support to our Senior Leadership Team within the Transportation Division. The successful candidate will be responsible for managing diaries, organizing meetings, and arranging travel and accommodation. They will also be responsible for producing and sending monthly expenses, tracking and reminding senior staff of important tasks and deadlines, and compiling and preparing reports and presentations.

Key Responsibilities:

  • Manage diaries and organize meetings and appointments
  • Arrange travel and accommodation, including visas where required
  • Produce and send monthly expenses
  • Track and remind senior staff of important tasks and deadlines
  • Compile and prepare reports and presentations
  • Attend meetings and take minutes and actions
  • Manage databases and filing systems
  • Deputize for other Personal Assistants when necessary
  • Monitor and report on timesheets and PDR appraisals

Requirements:

  • Ability to work well under pressure and prioritize workload
  • Strong attention to detail and excellent interpersonal and communication skills
  • Professional and confident manner
  • Ability to maintain confidentiality
  • Organized and efficient, with a flexible and approachable attitude
  • Positive proactive approach
  • Excellent administration and communication skills
  • Computer literate, including working knowledge of Microsoft Suite
  • Good team player and willing to support the team
  • Good organization and time management skills

Why Work for AtkinsRéalis?

AtkinsRéalis is a leading provider of transportation solutions, and we are committed to promoting a diverse and inclusive community. We offer a range of family-friendly, inclusive employment policies and flexible working arrangements. We are an equal opportunities employer and value applications from all backgrounds, cultures, and abilities.

Security Clearance:

This role may require security clearance, and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview.