Personal Assistant

4 weeks ago

Chelmsford, Essex, United Kingdom AtkinsRéalis Full time

Job Title: Personal Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Personal Assistant to provide administrative support to our Senior Leadership Team within the Transportation Division. The successful candidate will be responsible for managing diaries, organizing meetings, and coordinating travel arrangements, as well as providing general administrative support to the team.

Key Responsibilities:

  • Manage diaries and organize meetings and appointments
  • Coordinate travel arrangements, including domestic and international travel, transport, and accommodation
  • Prepare and send monthly expenses
  • Track and remind Senior Leadership Team members of important tasks, actions, and deadlines
  • Compile and prepare reports, presentations, packs, and correspondence
  • Attend meetings, take minutes, and actions, internally or with stakeholders
  • Manage databases and filing systems
  • Deputize for other Personal Assistants when necessary
  • Monitor and report on timesheets, PDR appraisals, and other group requirements
  • Liaise with other support staff to provide support when required

Requirements:

  • Able to work well under pressure and prioritize workload accordingly
  • Strong attention to detail with excellent interpersonal/communication skills
  • Professional and confident manner
  • Ability to maintain confidentiality
  • Organized and efficient, with a flexible and approachable attitude
  • Positive proactive approach
  • Excellent administration and communication skills
  • Computer literate, including working knowledge of Microsoft Suite (Outlook, Excel, Word, PowerPoint, SharePoint, and MS Teams)
  • Good team player and willing to support the team
  • Good organization skills with ability to manage multiple tasks
  • Good time management skills with ability to work to deadlines
  • Able to work autonomously

Why work for AtkinsRéalis?

AtkinsRéalis is a leading provider of transportation solutions, and we are committed to delivering high-quality services to our clients. As a Personal Assistant, you will have the opportunity to work with a talented team of professionals and contribute to the success of our organization. We offer a competitive salary and benefits package, as well as opportunities for professional development and growth.

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