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Team Coordinator

2 months ago

Central London, United Kingdom Biscuit Recruitment Full time

We are seeking a highly organised and experienced Team Coordinator to join Biscuit Recruitment, providing crucial support to a dynamic trading team. This newly created role is ideal for a proactive professional who excels in fast-paced, high-pressure environments.

**Key Responsibilities:**

  • **Administrative Support:** Manage calendars, schedule meetings, and handle correspondence to ensure seamless communication and coordination.
  • **Documentation Management:** Assist in preparing, reviewing, and filing trade-related documents, ensuring accuracy and compliance with internal policies and procedures.
  • **Meeting Coordination:** Organise meetings, book conference rooms, prepare agendas, and manage meeting materials. Take and distribute minutes as necessary to ensure all stakeholders are informed.
  • **Travel Arrangements:** Arrange complex travel itineraries, ensuring all travel plans are within budget and adhere to company policies and guidelines.
  • **Expense Management:** Process and manage expense reports, ensuring timely submission and adherence to company guidelines and procedures.
  • **Event Planning:** Assist in organising internal and external events, including client meetings and team-building activities, to foster a positive and productive work environment.
  • **Office Management:** Ensure the trading floor is well-equipped, and all equipment is functioning properly. Coordinate with facilities management for any necessary maintenance to ensure a safe and efficient work environment.
  • **Ad Hoc Support:** Provide additional support as needed, including project management, research, and report preparation, to ensure the team's success and goals are met.

**Requirements:**

  • Experience as a PA or in a similar high-pressure setting, preferably in a trading environment.
  • Strong organisational skills with the ability to multitask and prioritise in a fast-paced environment.
  • Excellent communication and interpersonal skills, with the ability to interact professionally at all levels.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with financial software or trading platforms is a plus.
  • High level of discretion and confidentiality when handling sensitive information.
  • Strong attention to detail and problem-solving skills.