Administrative Assistant
6 days ago
Job Summary:
We are seeking a reliable and experienced administrator/invoicing clerk to play a key role in the daily running of our charity. The successful applicant will possess skills and qualifications relating to computing, bookkeeping, and accounting software.
Key Responsibilities:
- Creating and sending invoices using accounting software
- Resolving issues relating to invoice discrepancies
- Tracking payments and following up on late payments
- Matching payments to invoices
- Taking notes at meetings and issuing minutes
- Updating policies and internal forms
- Entering contact information into software systems
- Managing WhatsApp parent/carers group
- Raising bills for payment from suppliers and contractors
- Contacting suppliers on invoice discrepancies
- Pulling data from accounting software and collating data for bespoke reports
Requirements:
- Experience in using accounting software, email, and Microsoft Office
- Skills in bookkeeping, time management, and organization
- Ability to work closely with operational leaders and support staff
- Understanding of GDPR requirements and willingness to complete an Enhanced DBS Disclosure
About Us:
We are a Chichester-based local charity supporting young people with learning disabilities to reach their full potential. We are looking for a reliable and experienced administrator/invoicing clerk to join our team.
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