Administrative Assistant

6 days ago


Chichester, West Sussex, United Kingdom Streamline Search Full time
Job Title: Administration Support/Invoicing Clerk

Job Summary:

We are seeking a reliable and experienced administrator/invoicing clerk to play a key role in the daily running of our charity. The successful applicant will possess skills and qualifications relating to computing, bookkeeping, and accounting software.

Key Responsibilities:

  • Creating and sending invoices using accounting software
  • Resolving issues relating to invoice discrepancies
  • Tracking payments and following up on late payments
  • Matching payments to invoices
  • Taking notes at meetings and issuing minutes
  • Updating policies and internal forms
  • Entering contact information into software systems
  • Managing WhatsApp parent/carers group
  • Raising bills for payment from suppliers and contractors
  • Contacting suppliers on invoice discrepancies
  • Pulling data from accounting software and collating data for bespoke reports

Requirements:

  • Experience in using accounting software, email, and Microsoft Office
  • Skills in bookkeeping, time management, and organization
  • Ability to work closely with operational leaders and support staff
  • Understanding of GDPR requirements and willingness to complete an Enhanced DBS Disclosure

About Us:

We are a Chichester-based local charity supporting young people with learning disabilities to reach their full potential. We are looking for a reliable and experienced administrator/invoicing clerk to join our team.



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