Music Agent Assistant

4 weeks ago

London, Greater London, United Kingdom United Talent Agency Full time
About the Role

UTA is seeking an experienced Assistant to support a Music Agent in our London office. As a key member of our Music department, you will play a vital role in ensuring the smooth operation of our day-to-day administrative tasks.

Key Responsibilities
  • Liaise with business affairs, accounting, and other internal departments to ensure seamless communication and coordination.
  • Support the Music Agent in show contracting, procuring ticket sales counts, and liaising with client managers.
  • Maintain artists' show diaries and procure final settlements for shows played.
  • Keep the booking system updated at all times and schedule meetings for the agent.
  • Proactively resolve enquiries and escalate as necessary.
  • Contract shows accurately, quickly, and efficiently.
  • Check and compare costings, collate for management, and help client management understand gross walk-out on a tour.
  • Market the artist, handle artwork, collate and explain marketing plans and summaries, manage assets and PR, and keep up-to-date files.
  • Announcement schedules – collate announcement dates for headline shows and festivals, provide ticket links, and age restrictions.
  • Check ticket figures and send to management.
  • Maintain promoter and business contact details, send out terms of business to new promoters and clients.
  • Keep client info up to date, including release dates, label, management, and account info.
  • Festival and headline show guest lists, help management/contacts with requests.
  • Collect support suggestions from agents and present to management.
  • Work with artist accounting teams to ensure they are taxed appropriately.
  • Keep account of all money in for shows and chase deposits/payments when needed.
  • Request and manage invoices from management/accounts team.
  • Chase and check settlements and payments, approve statements for final settlement with the artist.
  • Assist management with immigration needs, such as filing for immigration forms, assigning sponsorship certificates for artists travelling to the UK, and maintaining current passport copies and touring parties.
  • Keep up-to-date riders and touring info, and liaise with Tour Mangers to help smooth advance.
  • Attend shows as required, develop business relationships.
Requirements
  • Previous experience assisting an Agent ideally within the Music department of a talent agency.
  • General understanding of the current music industry and the nature of a talent agency.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills.
  • Discretion at all times, particularly when dealing with sensitive client matters.
  • Ability to prioritize a busy workload.
  • Ability to develop business relationships.
  • Previous experience in a related field is desirable.
What We Offer
  • A competitive salary.
  • A benefits package to support your wellbeing, including private medical insurance and gym membership.
  • The unique and exciting opportunity to work at one of the leading global entertainment companies.
  • The opportunity to work in an inclusive and diverse company culture.

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